Agenda - Council - 11/10/2015 - Laserfiche WebLink

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Prior to the tour we will have a kick off meeting to review City concerns, operational needs, etc. Our approach for the assessment will involve architects and engineers from our firm touring and inspecting the existing buildings and site. This walk-thru will review the building and focus on identifying general conditions, maintenance, life -cycle replacements and code issues. Following the on -site inspection, a building audit report will be developed. This assessment report will document the following: 1. Site conditions, drainage, paving, utilities 2. Building shell condition, age of roof, windows, weather seals, insulation values 3. General mechanical system conditions, capacities and deficiencies 4. General electrical system conditions, capacities and deficiencies 5. Review of structures and systems, identification of maintenance/replacement needs 6. Code required up -grades related to expansion or renovation 7. ADA accessibility required up -grades related to expansion or renovation 8. Identification of any suggested further investigations such as structural or soils testing 9. Energy usage and efficiency of the buildings 10. Operational shortfalls 11. Estimate maintenance / repair cost associated with existing conditions The findings of the facility assessment will be documented in a Building Audit Report which will outline any findings and recommendations that may affect long-range master planning options. Included in the audit will be plans and photos to documents conditions. Based on the information in the audit initial reuse and or replacement strategies will be reviewed with the City team. C. FACILITY SPACE PROGRAMMING To fully understand and help develop long range planning needs current and potential future operations for the department need to be explored. Historic and projected staffing needs to be reviewed as well as technology systems and any service or equipment changes. 1. Plan Development The team will take the existing city plans and prepare plans that indicate how each area is currently being utilized. These plans will help to identify current use as well as be a basis for showing potential use and remodeling. The plans will be utilized to verify existing department areas and ways to achieve maximum utilizations of existing areas. 2. Space Needs Assessment We conduct Space Needs Assessments to review and identify operational space needs for public works which deals with staff, services, equipment and repairs. The assessment incorporates information gained through the following; department interviews, space standard diagrams, services provided, staffing changes, facility comparisons and program documentation. a. Space Standards Space diagrams are developed for each space identified in the program to help show required areas, arrangement of equipment, clearances, etc. These form the initial standards used in developing conceptual plans. The information gathered through this process will result in a program document which clearly identifies long range facility space needs. This document will include a spreadsheet listing of spaces required, projected over 5, 10 and 15 year periods. The total building area required will be identifiable based on operational requirements, the Space Program and backed up by the detailed Space Needs information in the Space Standard Diagrams. D. FACILITY MASTER PLAN OPTION DEVELOPMENT 2