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If bonding is determined to be a viable option for a project we will assist the City's bond company in <br />developing data to explore financing and possible tax strategies. <br />Interim and Final Report <br />Communication throughout a study of this nature is critical to assuring all team members are all kept up - <br />to date with the study process and information. To this end, the BKV Group team will lead review <br />workshops at the end of each phase. The workshop will review and assess information developed, <br />possible options, modifications and its ability to address the questions of that phase. The objective is <br />again to assure full and thorough City review and involvement. The final results of the study will be <br />compiled into a final report and will first be reviewed with Public Works and the City team and ultimately <br />presented to the City Council. Based on findings through the needs assessment, the final report will <br />communicate the facility planning options with potential implementation dates. Implementation dates will <br />be based on City requirements and financial planning strategies, all used as a guide to determine <br />appropriate timeframes to proceed. <br />Presentations <br />Our team will develop appropriate presentation materials and will assist the City in presentations of <br />study findings. Presentations will be provided as directed by the City and will include the City Council <br />and public as appropriate. <br />The steps identified above will be compiled into a final report along with an executive summary. We will <br />review each section of the study with the City as well as the final draft and incorporate comments and <br />suggestions into the final version. The deliverables will be the sections of the study as mentioned during <br />the course of the study and final bound books of all of the sections at the completion. <br />We would anticipate 3 to 4 months to complete a study of this type. However, at the start of the study <br />one of our first tasks will be to meet with the City to discuss timing, meetings and overall schedule. <br />Our objective is to provide the City with a comprehensive study that will serve as a well-defined road <br />map for the long range Public Works planning. I will lead the study and will be the main point of contact <br />for the City. Our fee goal is to establish fees that are appropriate and fair for the services provided and <br />within the City's budget. In addition we tailor each proposal to fit the needs, goals and objectives of each <br />client. <br />Based on the scope of services stated above our proposed fee, for the study by phase, is as follows: <br />A. Facility Assessments: $4,000 <br />B. Space Programming: $3,500 <br />C. Space Standards: $2,500 <br />D. Planning Option Development: $3,500 <br />E. Schedule Planning: $1,000 <br />F. Cost Estimates: $2,000 <br />Sub -Total = $16,500 <br />Reimbursable expenses include printing, travel and shipping. While we estimate $3,000 for a study of <br />this type, this is a maximum not to exceed amount and we will invoice for only the amount spent with no <br />overhead or profit applied. <br />Our total proposed not to exceed fee is $19,500. <br />Thank you for the opportunity and we look forward to continuing our longstanding relationship with the <br />City. <br />4 <br />