Agenda - Planning Commission - 11/12/2015

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Ramsey Public Works Campus PROCESS/PROJECT OUTLINE Estimated Cost: $6M -$12M 1. Space Needs Analysis Summer/Fa112016 $20,000 The purpose of this step is to answer a number of questions regarding the existing Public Works site. For example, how are we operating today; and what resources do we have today? What resources/ facilities do we need now and in the future? Can we renovate the existing Public Works campus/ buildings? Should we demolish and rebuild? What alternatives for location and design of a new campus exist; and how much do they cost? Construction of a new Public Works campus will result in available land for redevelopment—what is the highest and best use for redevelopment? DELIVERABLES: --Feasibility Report --Space Needs Analysis --Master Planning 2. Preliminary Design Summer2017 $65,000 The purpose of this stage is to develop schematic designs of the new Public Works Campus; and to select a design. The outcome of this stage is preliminary architectural designs, preliminary site plan documents, preliminary project budget, and overall project design selected. DELIVERABLES: --General Building Design and Layout Selected --Preliminary Detailed Budget, Architectural Plans, and Site Plans 3. Final Design, Specs, Bid Docs Summer2018 $190,000 The purpose of this stage is to develop final detailed site plans, architectural plans, civil plans, landscaping plans, electric/ mechanical plans, construction specifications, bid documents, and project budget. This work does have a shelf life of five years. This is work will need to be completed in order to construct a new Public Works Campus. Essentially, the project would be ready -to -bid after this step. DELIVERABLES: --Final detailed plans, specifications, bid documents, and budget --Project would be ready to bid 4. Bidding & Bid Award Winter2018/19 $15,000 The purpose of this stage is to bid and potentially award the proposed construction project to a general contractor. Staff would recommend the City Council have a detailed/formal policy discussion regarding this project before this step is completed. This would entail a detailed review of the project budget and the proposed funding source (bonding). The outcome of said discussion would be consensus support from policy makers for construction of a new Public Works Campus, or not. DELIVERABLES: --Bid Tabulation and Potential Bid Award 6. Construction Administration 2019/2020 $20,000 The purpose of this stage is to physically construct a new Public Works and provide construction administration services. This step would be authorized when a bid is awarded. The number above only outlines the cost for the architect to provide construction administration services (project management). DISCLAIMER: other than step 1, all numbers included this document are very preliminary, in draft form, unofficial, and not developed by licensed professionals. As this process unfolds, accurate numbers will be provided. These numbers should be utilized for reference purposes only.