Agenda - Council - 05/26/2015 - Laserfiche WebLink

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lour 1111.1siion: To work together to reiposibty grow our community, and to provide quality, coat -effective, and efficient government ierrlcas. CC Regular Session Meeting Date: 05/26/2015 Submitted For: Patrick Brama, Administrative Services By: Patrick Brama, Administrative Services Information Title: Construction of Replacement Fire Station #2; Project 14-30; Change of Project Scope 7. 3. Purpose/Background: PURPOSE Consider changing the scope of construction project 14-30, replacement Fire Station #2, by adding the purchase and installation of a 85KW back-up generator; a cost not to exceed $65,000. BACKGROUND (case/ Fire Station #2): The Council approved the construction of a replacement Fire Station #2 on April 14, 2015 by awarding a construction contract to Brennen Construction of Mankato Attached to this case is the project budget (now revised to include the generator). Please review the April 14 case for a detailed background on this project/ process. BACKGROUND (change of scope) What is the proposed change? To date, the City has not planned for (budgeted/ designed/ etc.) for the inclusion of a back-up generator within the scope of this project. The City, not the architect or general contractor, provided this direction. As outlined in the "question" below, the City originally anticipated Anoka County would provide capacity for back-up power to Fire Station #2. However, as discussions with Anoka County have transpired, they will not be able to provide sufficient back-up power for Fire Station #2. As a result, the City is proposing to change the scope of this project, to include said work (purchase and installation of a 85KW back-up generator). The estimated cost of this work, is not to exceed $65,000. Attached is the lowest competitive proposal received. Why wasn't this a part of the original scope? Attached to this case is a reference map. A permanent easement, in favor of Anoka County, was recorded on this City owned parcel in 2006. The purpose of this easement was to allow Anoka County to construct a communications tower. This improvement/ easement included a secured, fenced in area containing the tower, and a back-up generator. Said improvements were completed in 2006. As part of the 2006 discussions/ negotiations RE the permanent easement for the Anoka County communications tower, the City had an understanding (informal) that Anoka County would design their back-up generator to serve both their communications tower and the future Fire Station #2. Unfortunately, as time transpired from 2006 to now, that verbal agreement/ understanding had been lost. Anoka County did install a back-up generator within their easement. However, the Anoka County generator is vastly undersized for serving the new Ramsey Fire Station #2. For the past 12 months, the City has been working with Anoka County to resolve this issue. Until recently, staff was confident the Anoka County would