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CC Regular Session <br />Meeting Date: 01/26/2016 <br />By: Diana Lund, Finance <br />Information <br />Title <br />Authorization to Renew the Master Agreement With OPUS 21 (Utility Billing Provider) for One Year <br />4. 4. <br />Purpose/Background: <br />The City currently contracts with OPUS 21 for utility billing services. OPUS 21 prints and distributes <br />approximately 9,000 utility bills quarterly and handles all utility billing inquiries. For their services, OPUS 21 is <br />paid approximately $51,000 annually <br />The original contract (Master Services Agreement) with OPUS 21 was for the period of February 7, 2008 through <br />February 6, 2013. On January 8, 2013, the City Council authorized a three year extension (February 7, 20013 - <br />February 6, 2016) with OPUS 21 via an Addendum to the Master Services Agreement. This Addendum included <br />two (2) one-year renewal options at the City's discretion. The first year renewal option would be for the period of <br />February 7, 2016 - February 6, 2017. The fourth quarter billing for 2015 will be completed on January 25, 2016, so <br />the renewal period will cover 2016 billing services. <br />Notification: <br />The City Attorney has reviewed the addendum language and has prepared a Notice of Renewal for the period of <br />February 7, 2016 - February 6, 2017. The renewal requires the signatures of the Mayor and City Administrator only. <br />Observations/Alternatives: <br />Other than bringing the function of utility billing in-house, staff has not found another vendor that provides the <br />utility billing service outside of OPUS 21. Most outside vendors are bill print only. <br />Funding Source: <br />All utility billing functions are paid through the respective enterprise funds of water, sewer, street lighting, <br />recycling and storm drainage. <br />Recommendation: <br />Staff recommends extending the service agreement with OPUS 21 for an additional year with the one-year renewal <br />option for February 7, 2017 - February 6, 2018 still available. <br />Action: <br />Motion to authorize the renewal of the Master Service Agreement with OPUS 21 for an additional year - February <br />7, 2016 - February 6, 2017. <br />Attachments <br />Master Agreement <br />1st Addendum to Master Agreement <br />1st Year Renewal Option <br />