Agenda - Council - 06/28/1983 - Laserfiche WebLink

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I I ,I I I '1 I I I I I I I 4 Observation Resolutions 82-172 and 82-173 authorizing the transfer of City funds between reporting funds were not in agreement with the accounting for the transactions. Background Resolutions and minutes, authorizing the transfer of City funds, constitute the sole documentary evidence for authorizing such transactions. Generally, the policy for ensuring the accuracy of recording transfers requires the City Accountant to sign the resolution acknowledging receipt, as was done on these resolutions. However, in the above cases, the authorizing resolutions did not correctly represent the action to be taken. Specifically: Resolution 82-172 authorized monies remaining in the construction funds to be transferred to the General Fund. The request for the transfer asked that the money should be transferred to the Administrative Trust Fund. Resolution 82-173 authorized monies to be transferred from the General Fund to the Administrative Trust Fund. The request for the transfer asked for monies to be transferred to the General Fund from the Administrative Trust Fund. Recommendation The City Council should carefully review requests to transfer funds to ensure that minutes and resolutions correctly reflect ~ntended transactions. Further, the City Administrator and City Accountant should review the resolutions and ensure timely corrections where necessary.