Agenda - Council - 05/10/2016 - Laserfiche WebLink

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lour 1111.1siion: To work together to reiposihty grow our community, and to provide quality, coat -effective, and efficient government ierrlcas. CC Regular Session 4. 12. Meeting Date: 05/10/2016 By: Bruce Westby, Engineering/Public Works Information Title: Adopt Resolution #16-05-085 Approving Limited Use Permit for Trunk Highway 47 Trail Purpose/Background: Purpose: The purpose of this case it to adopt Resolution #16-05-085 (attached) approving Limited Use Permit (LUP) # 0206-0028 (attached) between the City of Ramsey and the Minnesota Department of Transportation (MnDOT) covering those portions of the pedestrian trail east of Trunk Highway 47 (TH 47) that are located within MnDOT right-of-way, as well as a proposed pedestrian crosswalk on TH 47 north of Nowthen Boulevard/County State -Aid Highway 5 (CSAH 5) and Xkimo Street. Background: In the spring of 2015, construction of a multi -use pedestrian trail was completed on the north side of Nowthen Boulevard/CR 5 with the Stoney River Assisted Living facility in the northwest corner of the intersection of TH 47 and CSAH 5. While the trail was under construction, City Staff began planning and design efforts for a new pedestrian crosswalk on TH 47 to connect the new trail segment to the existing trail east of TH 47. Since TH 47 is a State highway, Staff needed to work with MnDOT to discuss their design and right-of-way use requirements. Staff from the City and MnDOT met on July 16th, 2015. During the meeting it was discussed that significant cost savings could occur if the City executed a Master Partnership Contract with MnDOT. Master Partnership Contracts allow local government agencies and MnDOT to work together closely to coordinate the efficient delivery of transportation services within MnDOT right-of-ways by performing work for each other, and by sharing facilities, equipment, staff, data, and miscellaneous other services. As such, the City executed a Master Partnership Contract with MnDOT in October of 2015, a copy of which is attached for reference (MnDOT Agreement # 1001234). This prevents the City from needing to use the traditional design, bid, build process to construct the proposed TH 47 pedestrian crosswalk improvements, which will save the City thousands of dollars in plan preparation fees, and months of time typically spent on MnDOT plan reviews and approvals and on the bidding process. It was also discussed at the meeting that the City would need to execute an updated Limited Use Permit (LUP) encompassing all sections of the existing trail system east of TH 47 within MnDOT's right-of-way, as well as the proposed TH 47 pedestrian crosswalk, and that the LUP would need to be executed prior to beginning construction of the crosswalk. The purpose of the LUP is to allow the City to construct, operate and maintain trail facilities within MnDOT's right-of-way. Attached is LUP # 0206-0028 which will replace and supersede the current LUP for the TH 47 trail system, LUP # 0206-005, issued on March 13, 2003 and attached for reference. After execution of new LUP # 0206-0028, City Staff will request Council authorization to construct the proposed TH 47 pedestrian crosswalk improvements. This is currently anticipated to occur on May 24th. In the meantime, Staff will finalize estimated project costs, determine contractor availability, and apply for the required MnDOT right-of-way permit so construction can proceed as quickly as possible. After Council authorizes the improvements, Staff will enter into