Minutes - Council Work Session - 04/26/2016

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discussed changing the use of the funds in the Park Maintenance Fund to be used for all the maintenance needs of the City. Councilmember Riley understood the Parks Maintenance Fund would be used for more uses across the City rather than creating a fund that would be for the same purpose. Councilmember LeTourneau confirmed discussion was around a different use of the funds rather than more funds. This will be a broader use of the money. Mayor Strommen wanted to be sure the citizens understood what these funds would be used for. Consensus was reached to amend the City Funds Ordinance, and the Excess Revenue Policy for the Consent Agenda for the Council meeting of May 10. 2.02: Review 2016-2020 Capital Improvement Plan (CIP) Finance Director Lund reviewed the staff report. Mayor Strommen stated the Council plans to use this as a planning document. She expressed concern that it may not be in the most useful format. She asked whether it might be helpful to have a chart that shows what the projects are that the City has already committed to. That would give an idea of the number and type of projects that would need periodic maintenance. From that, information on new investments and projects could be discussed. Councilmember Riley agreed this document should be able to help staff and council understand what the current and future obligations are and help to look at new opportunities. Councilmember Williams inquired how items get on the CIP. She said it sounds like they get on the CIP in many ways and she wanted to understand who can put an item on the CIP: Finance Director Lund said it starts with a planning process. What the City needs in the next five years is the planning starting point. In terms of projects that will eventually come, there are a few that have been place holders for quite some time. The maintenance and use of the municipal buildings, and the potential community center have been place holders for a long time. Those projects stay on the CIP so everyone is aware of them, and staff doesn't lose sight of them. Some of the items that have been put out in the future planning turn out to be needs sooner than originally thought. She noted a lot of the road projects for the next 5 years are included in this plan. Parks and Assistant Public Works Superintendent Riverblood explained the Parks and Recreation Commission along with staff tried to forecast when improvements will be needed for community. buildings for the CIP. Within parks andtrails, there is a balance to be reached between recreational trails vs. ball parks vs. other trails. These projects are planned in an order and sequence that makes sense, which is how they rotate onto the CIP. City Council Work Session / April 26, 2016 Page 2 of 6