Agenda - Council - 04/26/2016 - Laserfiche WebLink

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CC Regular Session Meeting Date: 04/26/2016 Submitted For: Patrick Brama, Administrative Services By: Kathy Schmitz, Administrative Services Information 4.6. Title Adopt Resolution #16-04-077 Approving Partial Payment and Change Order #1, #2, and #3 to Brennan Construction of MN, Inc. for IP #14-30 Fire Station #2. Purpose/Background: Resolution, Change Orders, and Pay Requests are Attached. STAFF NOTES: Payment requests for this project have been reviewed by the Council monthly over the past year. The format of said payment requests (and the subsequent Council cases) has been relatively unchanged each month. Recently, staff audited this project (from a budget and payment processing perspective), and found a handful of administrative corrections were needed moving forward. Specifically, this includes updated language within the attached resolution (removal of errors), an updated project budget, and supporting documentation for change orders. Generally, from a budget perspective, this project is in a positive position (please see attached budget). The City had $210,000 budgeted for change orders. At this point, roughly 28% of the change order budget has been used, and staff doesn't see anything major coming forward before this project closes out. Additionally, between wiring, FF&E, and the generator line items, staff expects the project to come in $120,000 below budget (savings). Staff, BKV Group, and Brennen Construction have worked together on several occasions throughout this project to eliminate potential change orders and save money within available line items (i.e. FF&E, wiring, and the generator). Staff is hopeful, at this point, a "budget surplus" will be available at the conclusion of this construction project. Recommendation: BKV Group, Inc., the project manager hired by the City, has inspected the completed work and recommends partial payments to Brennan Construction in the amounts of $40,318.95 and $11,255.60 for a total of $51,574.55. Action: Motion to: Adopt Resolution #16-04-077 Approving Partial Payment and Change Order #1, #2, and #3 to Brennan Construction of MN, Inc. for IP #14-30 Fire Station #2. Attachments Resolution 16 04 077 Pay Request Labor Pay Request Material Change Order 01 Labor and Material Change Order 02 - Labor and Material Change Order 03 - Labor and Material Fire Station Budget 041816