Agenda - Council - 06/28/2016 - Laserfiche WebLink

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On May 24th the City Council accepted final plans and specifications and authorized advertisements for bids. One addendum was issued during the bidding process for the purpose of revising a street name on the title sheet and revising the bid proposal to add removal items for 62 feet of storm sewer pipe, one catch basin, and one pipe apron. On June 21st six (6) sealed bids were received and publicly opened and read aloud. City staff then checked each bid for errors and omissions and tabulated the bids. All bids were found to be competitive and favorable and complied with the advertisement for bids. Two bids required adjustments based on staff review as noted in the bid summary tabulation below (and in the attached resolution). CONTRACTOR New Look Contracting, Inc. Matt Bullock Contracting Company, Inc. Veit & Company, Inc. Dryden Excavating, Inc. Ramsey Excavating Co. All Metro Excavating Inc. Engineer's Estimate TOTAL BID $165,480.50 $168,869.90 $174,041.17 $190,746.80* $228,027.70 $226,158.50* $181, 777.05 * Bid amount adjusted based on unit prices submitted. Of the six bids received, the lowest responsible bid was submitted by New Look Contracting, Inc. of Rogers, Minnesota, in the amount of $165,480.50. This bid is $16,296.55 or 9% less than the engineer's estimate of $181,777.05. Following award of contract, staff will issue a Notice of Award to New Look Contracting, Inc. to initiate execution of a contract and the issuance of required bonds and insurance. The City Attorney will then verify the contract, bonds and insurance are in the proper amounts and are in proper legal form prior to execution of the contract. Once the contract is executed, staff will issue a Notice to Proceed allowing construction to begin. At this time it is anticipated construction will begin on or after July 1 lth and will be completed within 60 days after work starts. Notification: No notifications were required for this case. Advertisements for bids were published in the Anoka Union Herald and in Finance and Commerce on May 27th and June 3rd, 2016. Observations/Alternatives: Observations: The storm sewer improvements proposed to be constructed within public drainage and utility easements between the properties at 6250 and 6390 McKinley Street are located between a parking lot and a drive aisle, both of which have paved surfaces with curb and gutter. Construction will be completed so as to negate or minimize disturbance to any private infrastructure. At the time this case was prepared, Staff had not yet had the opportunity to discuss the proposed improvements and work schedule with the business/property owners. If Staff is able to meet with the business/property owners prior to the Council meeting, any pertinent information will be shared with Council during Staff's presentation. Otherwise, Staff will coordinate the proposed work with the business/property owners to ensure this work will not negatively impact the properties or business operations. Alternatives: Alternative #1 — Motion adopting Resolution #16-06-121 accepting bids and awarding a contract for construction for City Improvement Project #16-36, Business Park 95 Regional Stormwater Pond Improvements. Alternative #2 — Motion denying adoption of Resolution #16-06-121 at this time. Funding Source: