Agenda - Council - 10/13/1987 - Laserfiche WebLink

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A Framework for Thinking Out a Cost Reduction Program 1. Link with Strategy, Objectives, and Goals --Why does this government exist? --What is it doing? · Governing · Providing services --Who would miss it if it disappeared? What would they do? · Citizens served · Elected officials · Employees · Suppliers --What should it be doing? 2. Realize it is more important to be doing the right things than to be doing things right 3. Examine expectations --Of citizens --Of elected officials --Of employees --Of special interest groups · Business · Labor · Cultural groups 4. Who is the local government being run for?. Who sets standards? Analyze what is being done --Is it needed? --Is it overdone? --Is there a better way to do it? Determine how many people are doing it --How are they organized and scheduled? --Do skills required coincide with skills avai!abie? --Do workloads correspond with numbers of people scheduled for duty - by shift and day of week? Question incentives managers and employees have for being efficient Determine ways to do it --Most efficient way to do what does need doing --What ~o~.s not rea',iy need to be ~c~e --How many staff, by skills, are needed to fill al! shift positions required, with replacement factor for vacations, holidays, illness, etc., making judicious use of overtime 9. Prepare plan to bring staff and management processes in line with requirements 10. Consider other items --Financial management --Personne! policies --Purchasing 11. Develop an overall management improvement pian --Specify each action step --Establish dates for commencing and completing each action --Assign specific responsibility to a person for accomplishing each action