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CC Work Session 2.3. <br /> Meeting Date: 08/08/2016 <br /> Information <br /> Title: <br /> Review City Attorney's Attendance at Council Meetings <br /> Purpose/Background: <br /> Purpose: To receive feedback from the City Council regarding the Attorney's attendance at Council meetings. <br /> Background: On January 11, 2016,the City Council approved extending the contract for Civil Legal Services with <br /> the law firm of Ratwik,Roszak,&Maloney,P.A. (RR&M), through December 31, 2017. When the contract was <br /> reviewed previous to the January meeting,it was requested that the City Council and staff consider whether the <br /> Attorney's attendance was necessary at all Council meetings, or if an alternative retainer could be considered. The <br /> alternative was that the Attorney would only attend Council meetings he was requested to attend,and one staff <br /> meeting per month versus two. The monthly retainer would be reduced from$4,083 to $3,060; the flat fee for <br /> Council meeting attendance would be $500. <br /> Council agreed to the alternative of'attendance on request', for a six-month trial basis. It has now been six months <br /> and should be reviewed by Council. Over the past six months,the attorney was required to attend two Council <br /> meetings at a total cost of$1,000. This means the City realized a savings during that period of about$5,000 on the <br /> legal contract. The proposed 2017 budget reflects a savings in legal expenses in anticipation of the Attorney <br /> attending Council meetings only upon request. <br /> Staff and the Attorney are supportive of continuing the contract in this manner. <br /> Timeframe: <br /> 20 minutes <br /> Funding Source: <br /> Attendance at meetings and general legal services needed by the City are paid from the General Fund. <br /> Responsible Party(ies): <br /> City Administrator Ulrich <br /> Outcome: <br /> To receive Council feedback on how the City Attorney attendance on call alternative is working. If Council is in <br /> agreement that the alternative is working well,the contract will continue as is. <br /> Attachments <br /> No file(s)attached. <br /> Form Review <br /> Inbox Reviewed By Date <br /> Kurt Ulrich Kurt Ulrich 08/04/2016 01:57 PM <br /> Form Started By:Jo Thieling Started On:08/03/2016 08:44 AM <br />