Agenda - Council - 08/08/2016 - Laserfiche WebLink

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8820.1500 LOCAL STATE-AID ROUTE STANDARDS,FINANCING 12 funds for transfer to the state-aid agency account up to 100 percent of the county's or urban municipality's state-aid-eligible share of any contract obligations for which the commis- sioner is not reimbursed by the federal government, county, or urban municipality. When the commissioner is also contracting for work as agent for a county or urban municipal- ity,and when the county or urban municipality is using funds other than federal aid funds, state or state-aid funds,or transportation revolving loan funds, 100 percent of the contract amount to be paid by those other funds must be deposited in the state-aid agency account before the contract is awarded. Subp. 4. Force account agreements. Upon receipt of an approved force account agreement and a payment request, the commissioner shall promptly release from funds available for these approved projects 95 percent of the agreement amount. The commis- sioner shall keep the remaining percentage of the agreement amount until the project is 95 percent or more completed as substantiated and requested by the county or city engineer,or until the final cost is determined and the project accepted by the district state-aid engineer. Subp. 5.Payment limitations. Approval of state-aid projects by the commissioner does not imply that state-aid payments will be made in excess of the construction funds available from current state-aid allotments. A county or urban municipality having depleted its currently available funds during the calendar year will not be eligible for reimbursement from future allotments unless a request for an advance has been approved or a project is completed in a subsequent year and funds are available. Subp. 6. Engineering costs. Requests for reimbursement of project development costs may be submitted at any time after the costs have been incurred. The commissioner,upon receipt of this request supplemented by documentation as may be requested,shall authorize the reimbursement for actual documented project development costs. Requests for reim- bursement must be processed at least semiannually, except that payments requested with the report of state-aid contract,report of final estimate,force account partial payments, or force account final payments must be made at the time the reports are processed. Requests for payment of actual construction engineering costs must be documented and submitted along with the final estimate report. The commissioner,upon receipt of this request, shall authorize a construction engineering payment. The sum of the project development and construction engineering charges must be limited to 25 percent of the eligible construction costs. Limitations for project development costs paid before a contract is awarded must be based upon the engineer's estimate of the eligible construction costs. Subp. 7. Right-of-way. State-aid payments for right-of-way costs on approved projects must be limited to 95 percent of the approved claim until the acquisition of right-of-way parcels required are actually completed and the final costs established. Each parcel contained in an approved right-of-way plan must be considered as separate entities in regard to payment eligibility. Subp. 8.Advance from county funds. When the commissioner approves a request from the county board for constructing an approved county state-aid project requiring county state-aid highway funds in excess of the county's available balance,the county may make advances from any state-aid or local funds available to the county for the construction of that project. The request for an advance must be in the form of a resolution. Advances repaid from the turnback account must be processed according to part 8820.2900, subpart 4. The commissioner shall repay the advanced funds out of subsequent county construction account apportionments or turnback account apportionments in accordance with the terms and conditions specified in the approved request. Subp. 9. Advance from county state-aid highway fund. When the commissioner approves a request from the county board for constructing an approved county state-aid project requiring county state-aid highway funds in excess of the county's available bal- ance, the county may request to advance funds from the county state-aid highway fund. The request for an advance must be in the form of a resolution. The commissioner shall