Agenda - Council - 07/26/2016 - Laserfiche WebLink

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B. Correspondence and management regarding: i. Delinquent rent notices ii. Late fee notices iii. Tenant disputes iv. Lease inquiries V. Property maintenance requests and responses vi. First notification of default; provide copy of correspondence to the Owner vii. Notice to Lessees of annual property tax changes viii. Other regular and reasonable property management correspondence 2.2. Employees. The Manager shall cause to be employed at all times a sufficient number of capable employees to properly, adequately, safely and economically manage, operate, maintain, and account for each Property. All matters pertaining to the employment, supervision, compensation, promotion and discharge of such employees are the responsibility of the Manager. 2.3. Enforcement of Leases. Manager shall, subject to Owner's prior written consent and in the name of and at the expense of Owner, institute any and all legal actions or proceedings necessary for the collection of rent or other income from the Properties or to remove any unauthorized tenant or person from the Properties. Manager shall have the authority, without Owner's prior written approval except as hereinafter provided, to enforce all leases, including, without limitation, the sending of default notices, provided that Manager shall obtain the approval of Owner prior to instituting any legal action, and prior to terminating any lease and report to Owner, on a monthly basis, any lease delinquency. Manager shall submit to Owner promptly upon receipt any notice of landlord default received from any tenant. 2.4. Repairs, Maintenance and Capital Improvements. Manager shall use its commercially reasonable efforts to keep each Property in good order and repair, and shall purchase or arrange for the purchase of all inventories, provisions, supplies and operating equipment which are reasonably necessary to maintain and operate each Property. Appendix A indicates which Property will require routine maintenance by the Manager. Repairs, maintenance and capital improvements that exceed $500 are subject to the Owner's written approval. 2.5. Service and Utility Contracts. Manager shall determine and provide each Property lessee with contact information for electricity, gas, fuel, water, telephone, cable, internet, window cleaning, landscaping, snow removal, vermin extermination and other services as may be required for the efficient operation of the Property. 2.6. Reimbursement of Expenses. Except as otherwise expressly provided herein, Manager shall be reimbursed by Owner for all reasonable expenses, fees, charges, outlays, salaries and other costs paid or incurred by Manager or as authorized by Owner per section 2.4. above. As an example, and not by way of limitation, such costs and expenses shall include postage, delivery charges, and mileage directly related to the management and operation of each Property. 2