Agenda - Council Work Session - 09/13/2016

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proposed(for base payment)and actual number of projects successfully matched with a course or courses. Communities must proposed between ten(10)and thirty(30)projects; the base fee for ten to twenty(10-20) projects is $40,000.00 and for twenty-one to thirty (21-30)projects,the base fee is$80,000.00. In addition to the base fee, for each successfully matched project with a course or courses, there is an additional$2,000.00 fee. So, for ten to twenty(10-20)projects,the total program cost could be up to$80,000.00 and for twenty-one to thirty (21-30)projects,the total program cost could be up to$120,000.00 (Staff would not recommend participation at this commitment level). Payment can be made in two (2)lump sum payments,the first due in fiscal year 2017 and the second due in fiscal year 2018. Staff would plan for a total commitment of$60,000 to$80,000 based on the City's potential project list, divided over two(2) fiscal years ($30,000 to $40,000 per year). Staff would recommend existing budget requests/forecasts for professional services (no impact to proposed 2017 General Fund Budget Request). The RCP is an interesting program that may provide an innovative approach to address various initiatives outlined in the Strategic Plan. However,preparation of this case is not meant to indicate that the City is pursuing this opportunity but rather a means to inform City Council of the RCP program. Staff does acknowledge the level of Staff commitment to manage this program. Should the City Council provide direction to submit a LOI,a resolution of support has been placed on the regular agenda for consideration this evening. Timeframe: 30 minutes Funding Source: If selected as the Partner Community,the required financial contribution would be paid through the Community Development Department's professional services budget or,depending on the project focus,potentially from a more appropriate Department's professional services budget. Responsible Party(ies): Community Development Director City Planner Outcome: Provide direction to Staff to submit/not submit a Letter of Intent to the Resilient Communities Project for consideration. Attachments Resilient Communities Project Program Background Summaries of Past Community Partner Projects Potential City Projects Form Review Inbox Reviewed By Date Tim Gladhill Tim Gladhill 09/07/2016 02:49 PM Kurt Ulrich Kurt Ulrich 09/08/2016 04:01 PM Form Started By:Chris Anderson Started On:09/06/2016 02:32 PM Final Approval Date:09/08/2016