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,I <br /> I <br /> I <br /> I <br /> ! <br /> I <br /> ! <br /> I <br /> I <br /> <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />i <br /> <br />Total Cost Estimates: <br /> <br />Computoservice <br />MaSys (for comparison only) <br />Planning Data Center <br />Tele-Terminals <br />Xerox Computer Services <br /> <br />$110,985 <br />$23,180 <br />$125,170 <br />$85,133 <br />5283,978 <br /> <br />1) Ramsey's preliminary budget estimate was significantly less than to Xerox's <br /> proposed cost <br />2) the Xerox system included essentially no additional hardware and software <br /> compared to the other proposed systems that would justify the proposed cost <br />3) Xerox cannot presently offer an integrated hardware/software system (they <br /> proposed a beginning with a service arrangement for $45,240 a year and then <br /> converting to the 'turnkey' system when it became available) <br /> <br />Step 2: Review for Satisfaction of Detailed Hardware and Software Specifications <br /> <br />The remaining three proposals, Computoservice, Planning Data Center and Tele- <br />Terminals, were then reviewed for satisfaction of the detailed hardware and <br />software specifications. <br /> <br />Hardware: The three proposals were first reviewed for satisfaction of hardware <br />specifications. In summation, the following was learned: <br /> <br />Computoservice: Addressed costs and specifications of all the hardware <br />requested, with the exception of the Microfilm Reader. They indicated that they <br />were still researching the microfilm option, but believed that it was feasible. <br /> <br />Planning Data Center: Addressed costs and specifications of all the hardware <br />requested, with the exception of the high-speed character printer. They <br />indicated that they were still researching the printer capabilities, but believed <br />that it was feasible. <br /> <br />Tale-Terminals: Addressed costs and specifications of all the hardware requested, <br />with the exception .of the Microfilm Reader and Tape Drive. They indicated that <br />they were still researching the microfilm option, but believed that it was <br />feasible. For the Tape Drive, they suggested that the anticipated cost ($10,000- <br />$15,000), probability of data errors and mechanical difficulties, and time required <br />to perform the data back-ups far outweighed the value of a Tape Drive for <br />either retrieval of county tapes or internal data back-ups. They recommended <br />conversion of county tape to disks usable on the City's system, and internal <br />back-ups from disk to disk. <br /> <br />Software: The proposals were then reviewed for satisfaction of the software <br />applications requested. One of the difficulties encountered was that the names of <br />the applications noted in the Bid Specifications did not always precisely match the <br /> <br />Ramsey Needs Assessment <br />Recommendations <br /> <br />Page 3 <br /> <br /> <br />