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IV. <br /> <br />The Engineer agrees that the Sponsor and the MN/DOT, or <br />any of their duly authorized representatives, shall <br />have access to any books, documents, papers, and <br />records of the Engineer which are directly pertinent to <br />the specific grant program for the purpose of making <br />audit, examination, excerpts and transcriptions. <br /> <br />The designated responsible offices to retain the <br />project records for a minimum of three years after <br />submission of the final expenditure report is the <br />office of Hakanson Anderson Associates, Inc. at 222 <br />Monroe Street, Anoka, Minnesota 55303. <br /> <br />Special Provisions <br /> <br />If any of the services outlined in Sections I through <br />IV are furnished by the Engineer by obtaining such <br />services outside the Engineer's organization, the <br />Engineer shall prvoide an executed contract between the <br />person(s) or firm and the Engineer outlining the <br />services to be performed and the charges for the same. <br />Two (2) copies of the executed contract shall be <br />submitted to the participating agencies for approval <br />prior to the services being performed. <br /> <br />The Sponsor shall make available to the Engineer all <br />technical data that is in the Sponsor's possession, <br />including maps, surveys, property description, borings, <br />and other information required by the Engineer and <br />relating to his work. <br /> <br />The Sponsor <br />advertisements <br />similar items. <br /> <br />shall pay for publishing costs for <br />of notices, public hearings, and other <br /> <br /> <br />