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TO: <br /> <br />Mayor and Councilmembers <br /> <br />I <br />! <br />I <br />I <br /> <br />FROM: <br /> <br />RE: <br /> <br />ENCL: <br /> <br />City Administrator <br /> <br />Computer Hardware and Software Bids <br /> <br />(1) Spread sheet containing list of bidders and comparison of costs <br /> <br />(Z) Letter from Ms. Ann Carroll of Thompson and Company containing review <br /> and recommendation <br /> <br />(3) Proposed staging plan, data processing hardware/software/applications <br /> <br />Enclosure (1) contains the following data for you to review: <br /> <br />I <br />I <br />l <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br />I <br /> <br />a) Page 1 of enclosure (1) contains the computer hardware bids. <br /> <br /> b) Page Z of enclosure (1) contains the computer software bids and total of <br />hardware and software bids. It further covers all additional ancillary costs. <br /> <br /> c) Page 3 of enclosure (1) contains hardware leasing costs only, however, don't <br />include the following as lease costs: <br /> <br />Hardware maintenance <br />Hardware <br />Software maintenance <br />Software <br /> <br /> d) Page 4 of enclosure (1) contains a comparison of applications of the computer <br />bids. <br /> <br />Enclosure (Z) contains the review and recommendation to the Ramsey City Council <br />from Ms. Ann Carroll of Thompson and Company on the hardware and software <br />bids that were received by the City of Ramsey. The City Accountant has worked <br />very closely with Ann Carroll in reviewing hardware and software bids and ancillary <br />costs. I have also reviewed with the City Accountant at different times the <br />approaches the City has to be concerned with in the project. I have also reviewed <br />Ms. Ann Carroll's findings and recommendations with her and Jeanne Moen and <br />I concur with the recommendations in enclosure (Z). <br /> <br />Enclosure (3) contains the proposed staging plan, data processing <br />hardware/software/applications which I think realistically reflects Ramsey's ability <br />to get itself on line. It also keeps down the software bid costs. <br /> <br />Council action will be to receive or reject the bids. In accepting the bid we are <br />asking the Council to adopt a resolution authorizing the Staff to enter into contract <br />negotiations with the bidder you select. All bids will be held for the 60 day period <br />as stated in the Request for Proposal (RFP). Consequently, Council will not be <br />awarding the bid or rejecting all other bids. We will have a proposed resolution <br />for Council review at the meeting. <br /> <br />However, Council may also receive and reject all bids which would also be done <br />by resolution. You should state a reason for taking this action. <br /> <br />LGS:pjc <br /> <br /> <br />