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City Administrator is allowed some discretion regarding expenditures for meals as per the personnel <br />policy. <br />3. When they are part of the structured agenda for an offsite conference, workshop, seminar, training <br />session, or meeting in which the City Administrator or a department director has authorized the <br />employee to attend for training and development purposes (this does not include routine staff meetings). <br />4. All meetings shall be scheduled to minimized inclusion of meals. At meetings of a minimum length of <br />five hours consisting primarily of city employees when the refreshment and/or meals are an integral part <br />of the event and are necessary to sustain the flow of the meeting, and if the meeting is one of the <br />following: <br />a. A department -wide annual staff meeting for employees; or <br />b. A non -routine organization -wide staff meeting for all managers and/or supervisors; or <br />5. During official meetings of the City Council <br />6. A dinner meal for staff during performance of election -related duties on Election Day. <br />Recognition Events/Purchases: <br />1. The City Administrator may authorize modest expenditures for food and refreshments for the following <br />employee events, each of which shall not take place more than once per year: <br />a. Annual Employee Breakfast <br />b. Annual Employee Luncheon <br />c. Other Recognition Events that may arise. <br />Snecial Events: <br />1. Special events such as Happy Days, National Night Out, the Volunteer Recognition event and other <br />events that involve or invite participation by the general public. These events and any city expenditures <br />for them require prior specific approval by the City Council and also include city expenditures for <br />participation fees, donated gifts, door prizes, etc. <br />Community and Business Relations: <br />1. The City recognizes the importance of establishing and maintaining a positive image with the business <br />and civic community. Participation in certain periodic or annual events is a necessity to maintain a <br />positive image. Annual dinners or galas, or golf tournaments that are sponsored by an organization that <br />the City has a business or community relationship with are examples of business and civic community <br />events (i.e. Chambers of Commerce and other community partners). <br />a. The City Administrator will coordinate participation at such events to ensure representation and <br />ensure that duplication is avoided for purposes of cost containment. <br />b. The City Administrator will review on an annual or semi-annual basis upcoming events to <br />discuss attendance and representation at business and community events. <br />c. The City Council will annually establish a maximum amount of community and business relation <br />expenses by an affirmative approval. <br />Alcoholic Beverages: <br />1. The purchase of alcoholic beverages is not allowed. <br />7 <br />