Agenda - Council Work Session - 10/11/2016

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The agency requesting the conduit debt and their advisors must arrange for the logistics of all document movement, timing, signature, publication, etc. It is very important to assure that the necessary individuals will be available for signatures on documents well in advance of needing the signatures. Signatures will be supplied at the convenience of the City of Ramsey Council members or City staff. The City of Ramsey's Administration Office places items on the Council agenda and obtains signed documents from the Ramsey Council members. The contact in that office is Ms. JoAnn Thieling (763) 433-9840. It is the responsibility of the requesting agency to: Inquire as to when City Council meetings are scheduled (and to check again as necessary because meeting dates change without notice), Inquire as to when documents must be delivered in order to be accepted for the agenda, Provide the appropriate cover sheet (see sample attached) for the materials for inclusion in the Council agenda, Arrange for copies which need to be signed and to provide the necessary envelopes and postage or other arrangements to move the documents when signed. The documents are signed after the meeting at a time convenient to the Ramsey Mayor, typically within a week after the meeting. Arrange to move (envelopes/postage) any notices requiring publication to the appropriate newspaper, pay for the publication, and obtain any signed affidavits necessary (The City's Official Newspaper is the Anoka Union at (763) 712-3550. Attend all necessary City Council meetings to answer questions the City Council may have about the issue while the documents are being considered, Arrange to have any other necessary documents delivered for signature by other City officials such as the City Attorney and the Financial Director (763) 433-9847 and after signature have appropriate self addressed and stamped envelopes available for return. The officials should be notified in advance, by telephone, that documents are being sent for signature, Arrange for all IRS and Federal or State filings and or fees, Arrange to have all necessary professional fees paid directly to the professionals who did the work either out of bond proceeds or make other acceptable arrangement with the professionals doing the work. The City recommends that organizations wishing to issue debt through the City contact an independent Financial Advisor for assistance. Independent Financial Advisors help assure that the debt is issued in a competitive, cost effective manner City staff can provide the names of the advisory firms they are aware of if the organization wishes to contract with one for assistance.