Agenda - Parks and Recreation Commission - 03/15/1984

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I I I I I I I ! I I I I I I I I I I I Mr. Schnelle stated that all City dollars are to be accounted for by State law and it is a serious offense if they are not. Commissioner Gamec stated that auditors do no look at special assessments now in the City, but Charter wording will require that they do and raise their bill accordingly. Motion by Commissioner Bauerkemper and seconded by C~m,issioner Sieber to amend Section 7.04.01 by adding the following as the final sentence: 'The annual financial statement shall be in such form as State statutes, this Charter or City Council shall determine.' Motion carried. Voting Yes: Chairman Heitman, Commissioners Bauerkemper, Data, Sieber, Gamec and Greenberg. Voting No: None. Absent: Commissioners Buchanan, Lichter and Titterud. ~ne Commission proceeded to review Accountant Moens concerns with Section 7.11, confusion created in referring to Tax Anticipation Certificates and Certificates of Indebtedness. Commission consensus is to change the title of Section 7.11 to 'Tax Anticipation Certificates' and in the second line of the section replace reference to 'Certificates of Indebtedness' with 'Tax Anticipation Certificates'. The Commission proceeded to review Accountant Moen's concerns with Section 7.07.02, any obligation incurred without authorization being the personal obligation of the person incurring the obligation. Mr. Schnelle inquired as to what would happen in an emergency situation that ended up being a major cost item. Commissioner Sieber replied that Section 7.07.01 addresses situations where it is untimely to gain Council approval prior to spending. The purpose of the first sentence in Section 7.07.02 is to make sure no one spends any money that Council has not told them they can spend; the loophole is there. If they do their job with a certain amount of pride and recognize a necessary expense, they can go to City Administrator for direction. Mr. Darryl Fults inquired what would happen if a police squad car was in need of immediate repair. Mr. Schnelle replied that the Charter will allow for the expenditure but it will make an employee reluctant to do so without first checking with the Mayor or City Administrator. Commission consensus is to amend Section 7.07.01 as follows: On page 7-5/5, first line, delete..th~ last word 'shall' and replace with 'and certain other city officials as designated by Council are' . . . The Commission recessed at 9:45 p.m. O~mmissioner Greenberg dismissed himself from the meeting at this time. chairman Heitman called the meeting back to order at 10:17 p.m. CC/February 23, 1984 Page 6 of 11