Agenda - Council - 10/25/2016 - Laserfiche WebLink

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standards, and provided miscellaneous other appurtenant improvements.And during construction it was discovered that five areas of Sunwood Drive were constructed with less than 2 inches of bituminous pavement so approximately 1%2 inches of existing aggregate base was removed and replaced with 1'/2 inches of bituminous pavement to provide a minimum of 3'/2 inches of bituminous pavement throughout this entire segment of Sunwood Drive,thereby allowing for a second mill and overlay in the future when needed. Notification: Notice for this Assessment Hearing was published in the City's official newspaper,the Anoka Union Herald, on Friday, September 30th, and individual Assessment Hearing notices were mailed to all property owners proposed to be assessed for the improvements as required per Minnesota State Statute Chapter 429. Attached is a copy of the Assessment Hearing notice mailed to residents. Anoka County requires that assessments be certified to the County Auditor by November 30th for collection on next year's taxes. This deadline will be met by conducting the Assessment Hearing on October 25th. Observations/Alternatives: Observations: Proposed Final Assessments The final proposed assessment amount for this project is$950.00 per each of the three (3)benefiting properties, which totals$2,850. Each of the properties proposed to be assessed has direct access to the improved segment of Sunwood Drive. The proposed final assessment amount is intended to recover 25%of eligible project costs once pro-rated for each of the residential properties. This cost was arrived at by dividing 25%of the project costs across an equivalent number of residential properties along the project corridor. This assessment rate was then compared to the final assessment rate levied for the 2015 overlay improvements which totaled$728.90 per property (the 2015 project did not include a full width mill which adds significant cost to the project),which appeared to be very comparable. Since each property proposed to be assessed received the same level of benefit the proposed assessment rate was applied equally to each using the"per lot"assessment method as allowed per the City's adopted Special Assessment Policy. The proposed special assessments conform to the requirements set forth in State Statute Chapter 429, chapter 8 of the City Charter,applicable City code, and the City's adopted Special Assessments Policy,which are attached to this case for reference. Attached are copies of the final assessment map and roll for this project. The proposed final assessment amount is the same assessment amount preliminarily approved by Council on April 12,2016. All work has been completed. Staff is working with the contractor to determine final construction costs,which will be presented in detail at the time Council is requested to approve final payment. Final project costs are estimated to be $233,000 which includes indirect costs for administration, engineering, finance and legal fees estimated at 14% of construction costs. A special benefit consultation report was not completed for this project due to the small number of identified benefiting properties and the minimal amount of special assessments proposed to be collected. The proposed interest rate for special assessments is 3.75%, and assessments are proposed to carry a 10 year term. The attached hearing notice includes a schedule of payment showing annual payments including principal and interest. No assessment deferrals have been requested or are proposed with this project. Public Comment Prior to the April 12th Improvement Hearing only one property owner proposed to be assessed for the improvements contacted staff,but after providing additional information to this property owner regarding the proposed assessment there was no further contact. At the time this report was written,no additional comments