Agenda - Council - 11/22/2016 - Laserfiche WebLink

Home

($10,400). 08/23/2016: Council adopt plans& specifications and authorizes advertisement for bids for phase 2 of the demolition project. 11/22/2016:** Council approves contract for phase 2 of the demolition project($119,500). 06/01/2017: Phase 2 of demolition completed. Substaintial completion is 04/14/2017. Observations/Alternatives: STAFF NOTES (1) Contingency Budget: staff is requesting a$15,000 contingency budget be approved as part of this case. Like any construction project, change orders can/do occur. In the case of a demolition project,especially of this size,the risk of change orders should be a known risk for the property owner(City of Ramsey). Why is there a risk?--it's challenging to know exactly how the asbestos treatment required for this project will unfold, if any unknown materials/issues will arise when moving soils, if anything was missed in our specifications book, if there are discrepancies in what our as-built plans are versus what is in the ground,etc. etc. Staff does not anticipate any change orders--and will do our best to eliminate all, and challenge any that come forward. However,if change order request comes up during demolition--that is reasonable/justifiable--we don't want to delay this project to go back to Council for a separate approval. (2) Neighborhood Notification: staff will sending out the attached notification letter to the surrounding neighborhood RE this demolition project. Please note--this letter is in draft format. If the Council would like to see any changes,please advise. (3) Bid Tabulation: attached are the bid results from 11/14/2016. (4) Plans & Specs: attached are plans and specs for this project. (5) Re-bid: this case was originally brought to the Council on 10/11/2016. At that time, the Council directed staff to have the project re-bid. Please see 10/11 Council regular session case for details on the re-bid. Funding Source: Land proceeds from the sale of the former municipal center campus (Facilities Fund). Recommendation: Please see attached recommendation from project manager(Hakanson Anderson). In summary,HA is recommending we award the contract to the lowest responsible bidder. Action: Motion to: Adopt resolution#16-11-230 accepting bids and awarding contract for the former Ramsey Municipal Center site demolition, in the amount of$119,500.00, to DRC INC. -and- Authorize an additional$15,000 project contingency budget to be administered by the project manager. Attachments Resolution 16 11 230 Awarding Contract to DRC Bid Tabulation