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F:c.c 1 CONSIDER PROPOSAL FROM BKV GROUP FOR CONTINUED DESIGN WORK ON CITY HALL/POLICE FACILITY By: Heidi A. Nelson, Asst. City Administrator Background: In March of this year, City Council authorized Schematic Design and Visioning work for the City Hall/Police Facility project. A Facility Committee was appointed, including three members of Council and staff representatives, to begin work on the schematic design of the building including visioning for thc aesthetics and uses of the facility. A community open house was held on Tuesday, June 29th regarding the project; the notice for the open house was publicized utilizing all of the city's communication mediums. Staff anticipates the schematic design and visioning work wrapping up in mid-late August, at such time, an update will be provided to Council regarding schematic design. The next steps in the process would be to begin Design Development for the project. Staff has solicited a proposal from the architectural and construction management firms for the project for the Design Development phase; it is attached for Council review. Staff is proposing to utilize funds from the Equipment Replacement Fund and the Facility Construction Fund for the Design Development work as proposed. Staff also anticipates additional ex?enses for technology and audio-visual design consulting, the scope of which will be defined in the next two weeks. Staff will be meeting with representatives from QCTV and LOGIS to determine the scope of services they can provide and the scope services that will require design consulting services. Staff will provide a report to Council when the scope of the consulting work is more closely defined. Staff' proposes to utilize funds from the Equipment Revolving Fund and/or QCTV equipment fund to cover the expenses of the technology/audio-visual consulting. Staff Recommendation: Authorize staff to proceed with Design Development for City Hall and Police Department at a cost not to exceed $822,000 and authorize the use o1' [kinds from the Equipment Replacement Fund and un-allocated 2003 revenues. Council Action: Approve Resolution No. 04-07- , Authorizing the proposal from BKV Group and 3D/I for Design Development for City Hall and Police Facility at a cost not to exceed $822,000 and authorize the use of funds from the Equipment Replacement Fund and the Facility Construction Fund. Reviewed by: City Administrator Finance Officer CC: 07/27/04