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CC Work Session 2.4. <br /> Meeting Date: 01/10/2017 <br /> Information <br /> Title: <br /> Discuss Council Organization <br /> Purpose/Background: <br /> Purpose: The purpose of this report is to determine the committees,boards, or authorities to which Council <br /> Members will be appointed. Also to be determined are the appointments for the official newspaper and the approval <br /> of the annual contract with TimeSavers Off-Site Secretarial Service (TOSS), and appointment of legal services. <br /> Background: Each year,Council Members are appointed to serve on different committees, authorities and boards. <br /> Council Members are asked their preference for appointment, and a resolution with the final selections will be <br /> adopted by Council via the Consent Agenda at the regular Council meeting. The Chair and Vice-Chair positions for <br /> each committee will be appointed at that committee level. With regard to EDA appointments,the Code states that <br /> the appointments shall be made by the Mayor with the approval of the City Council. <br /> Attached is the resolution that is on the Consent Agenda this evening for formal adoption. Please note: If there are <br /> any changes to the appointments based on discussion this evening,those changes will be incorporated in the <br /> resolution that is on tonight's agenda. It will then be adopted as amended. <br /> The organizational resolution includes declaring the City's official newspaper. This year again,the City has <br /> received two proposals:Anoka County UnionHerald and Anoka County Record. Both proposals are attached to the <br /> case. In 2016,the City spent approximately$12,129 toward advertising and publishing expenses-which did <br /> include the extra publications for a special Primary and General and a regular Primary and General Election. The <br /> Anoka County UnionHeraldhas historically served as the City's official newspapers and currently provides the most <br /> regular coverage of City. The proposal from ABC Newspapers states the rates for 2017 will remain unchanged. The <br /> Anoka County Record has a less established circulation and reporting operation,but does offer a potential for <br /> significant savings over the traditionalAnoka County UnionHerald newspaper. Their proposal states they will <br /> publish all public notices at no cost to the City. Anoka County,as well as a couple of communities in Anoka <br /> County have used theAnoka County Record as their"official newspaper" without a successful challenge as to <br /> whether they meet the "official newspaper" qualifications. <br /> Also included for Council review and approval is the Addendum to the Recording Secretary Service Agreement <br /> that extends the expiration date to December 31, 2017. The addendum shows a 2.5 percent increase in the rates. <br /> Approval of the contract with TOSS is part of the resolution. <br /> Appointing legal services is another part of the Organization Resolution. The proposed contract renewal with <br /> Joseph Langel of the firm of Ratwik,Rozak&Maloney for General Legal is a three-year contract(to January 1, <br /> 2019)and with Bill Goodrich of Randall, Goodrich and Haag for prosecution is a three-year contract(to June 30, <br /> 201). The three year contact for Goodrich,which expired June 30,2016,was extended another year to June 30, <br /> 2017, and can be extended indefinitely under a 30-day termination provision). (The City's policy is to review <br /> outside professional contracts on a three to five year basis). The last review of legal services was in 2013. This has <br /> no bearing at this point related to the appointments in the resolution. <br /> Timeframe: <br />