Agenda - Council Work Session - 01/10/2017

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Print Agenda Item Page 2 of 3 Staff has reached out to two (2) former Partner Communities to gauge their level of satisfaction with the program and whether they would do it again if the opportunity arose. Both communities were generally supportive of the program outcomes noting that some of the project results were equal to or exceeded work they had received from consultants. However, both communities identified staff time commitment as a challenge. The RCP program recommends that each project lead should plan for an average of 2-4 hours per week on their project(s) over the course of the twelve (12) month program and the overall program coordinator should plan for an average of 5-7 hours per week over the course of the program. The overall Program Manager would be the Community Development Director, with individual Project Managers including the City Planner and other key Staff based on the individual project. There is a financial commitment required of the Partner Community, which is based on the number of projects proposed (for base payment) and actual number of projects successfully matched with a course or courses. Communities must proposed between ten(10) and thirty (3 0)projects; the base fee for ten to twenty(10-20) projects is $40,000.00 and for twenty-one to thirty (21-30)projects, the base fee is $80,000.00. In addition to the base fee, for each successfully matched project with a course or courses, there is an additional $2,000.00 fee. So, for ten to twenty(10-20)projects, the total program cost could be up to $80,000.00 and for twenty-one to thirty(21-30) projects, the total program cost could be up to $120,000.00 (Staff would not recommend participation at this commitment level). Payment can be made in two (2) lump sum payments, the first due in fiscal year 2017 and the second due in fiscal year 2018. Staff would plan for a total commitment of$60,000 to $80,000 based on the City's potential project list, divided over two (2) fiscal years ($30,000 to $40,000 per year). Staff would recommend existing budget requests/forecasts for professional services (no impact to proposed 2017 General Fund Budget Request). The RCP is an interesting program that may provide an innovative approach to address various initiatives outlined in the Strategic Plan. However, preparation of this case is not meant to indicate that the City is pursuing this opportunity but rather a means to inform City Council of the RCP program. Staff does acknowledge the level of Staff commitment to manage this program. Should the City Council provide direction to submit a LOI, a resolution of support has been placed on the regular agenda for consideration this evening. Timeframe: 30 minutes Funding Source: If selected as the Partner Community, the required financial contribution would be paid through the Community Development Department's professional services budget or, depending on the project focus, potentially from a more appropriate Department's professional services budget. Responsible Party(ies): Community Development Director City Planner Outcome: Provide direction to Staff to submit/not submit a Letter of Intent to the Resilient Communities Project for consideration. http://156.142.212.178:8080/frs/publish/print_ag_memo.cfm?seq=6676&rev num=0&mod... 1/4/2017