Agenda - Council Work Session - 02/14/2017

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CC Work Session 2. 4. Meeting Date: 02/14/2017 Information Title: Review Preliminary Assessments for Improvement Project #17-00, Sunwood Drive Reconstruction - 6:40 - 6:55 - 15 Minutes Purpose/Background: Purpose: The purpose of this case is to review the preliminary assessments currently proposed with Improvement Project #17-00, Sunwood Drive Reconstruction. Background: City Improvement Project 17-00 proposes to reconstruct the segment of Sunwood Drive between Ramsey Boulevard/County State Aid Highway (CSAH) 56 and Bunker Lake Boulevard /County Road 116 which is approximately 3,050 linear feet (0.58 miles) in length. A map showing the scope of the proposed improvements is included as Figure 1 in Appendix A of the attached Feasibility Report. A Public Hearing for this project is included on the regular City Council agenda this evening. However, staff is recommending to postpone the hearing until February 28, 2017 to allow staff time to work with the owners of the 7 properties fronting this segment of Sunwood Drive who are proposed to be assessed for 25% of the eligible project costs. Attached are copies of the City's adopted Special Assessments Policy and the Feasibility Report for Improvement Project #17-00 that was preliminarily accepted by Council on January 24th when the public hearing was called for. Also attached are copies of a revised assessment map and revised assessment roll which differ from the map and roll included in the attached Feasibility Report. Below is information copied from the public hearing case on the regular agenda which provides detail on estimated project costs and the use and calculation of special assessments to help pay for a portion of eligible project costs. Staff will summarize this information during the work session and will request Council input to help finalize proposed preliminary assessments in advance of the public hearing, and for staffs use in discussing proposed assessments with assessable property owners before the hearing. Estimated Costs The engineer's opinion of probable costs for completing the proposed improvements on Sunwood Drive as outlined in the Feasibility Report is $607,000. Estimated costs include 23% indirect costs for administrative, engineering, finance and legal costs. A summary of the engineer's opinion of probable costs is included in Appendix B of the Feasibility Report. Funding Sources The improvements are proposed to be funded using a combination of Street Reconstruction and Overlay Program (SROP) bond funds, stormwater utility funds, and special assessments to benefiting properties. The majority of the proposed improvements will be funded using SROP bond funds, which will be paid back over a 10 year term using the general fund. This cost is estimated at $447,950 in the Feasibility Report. Stormwater utility funds will pay for required storm sewer improvements estimated to cost $7,300. Special assessments are proposed to fund 25% of eligible construction costs totaling $151,750 as per the City's adopted Special Assessments Policy. A total of 9 parcels have been identified as receiving special benefit from the improvements. These parcels are identified in the preliminary Assessment Map and Roll inAppendix C of the Feasibility Report.