Agenda - Council - 01/24/2017 - Laserfiche WebLink

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r i ■ Gur gissltia: To woA together to resposibly grow omit community,and to prowJde quaf4,eeal-affe live,ead effrtlent govern nt se(vlces. CC Regular Session 7. 9. Meeting Date: 01/24/2017 By: Tim Gladhill, Community Development Information Title: Adopt Resolution 417-01-031 Approving an Interim Structure for Community Development Department Purpose/Background: The purpose of this case is to consider an interim structural change to the Community Development Department. A series of key land use policy projects has led Staff to recommend these changes to assign certain supervisory and administrative tasks from the Community Development Director to the City Planner and Building Official. Overall, this will not have any budgetary impacts to the approved General Fund Budget. It will simply reallocate within line items within the Community Development Department(from Professional Services to Full Time Staff). Notification: Notification is not required for this topic. Observations/Alternatives: Ideally,this topic would have been addressed under the context of the 2017 General Fund Budget. However,when this budget was prepared and ultimately approved, several of Staff's assumptions evolved to lead to this discussion. .Progress on The COR Development Plan .Workload for the Comprehensive Plan Update .Progress on the Corridor Improvement .Desire for more regular communication between Planning Commission and Staff Liaison .Desire for more regular development updates for the public . Other topics as outlined in the attached detailed report Each of the assumptions above warrant consideration to reallocating resources within existing team members to make better use of time and talent. Staff desires to make better progress on these long-term planning endeavors. Staff is doing an excellent job in addressing current planning efforts (zoning administration) such as site plan and subdivision review. However, larger policy-level projects have not made progress expected by City Staff and City Council. Additionally, as the City progresses on The COR Development Plan Update, several opportunities for improvement in communication between Staff and Planning Commission have surfaced. Staff has implemented a pilot communication project with the Planning Commission, creating a Planning Commission Weekly Update. In just a short few weeks,this has improved the coordination between Staff and Planning Commission. In order to maintain a regular update,which does not need to be every week,but more frequently than monthly, a more sustainable workload needs to be achieved. Earlier in 2016, Staff prepared a Community Development Staffing Plan.Within this document, assumptions for reviewing future Staff adjustments within the Community Development were outlined. Of note for this discussion, an assumption of no more than one (1) evening commitment per week per individual Staff Member was outlined.