Agenda - Council - 01/08/1980 - Laserfiche WebLink

Home

f.. The Responsible Authority or designee shall prepare summary data flom private or con- fidential data on individuals upon the request of any person, provided that the request is in writing and the cost of preparing the summary data is borne by the requesting person. The Res- ponsible Authority may delegate the power to prepare summary data to the administrative officer responsible for any central repository of summary data; or to a person outside of the city if the person, in writing, sets forth his purpose and agrees not to disclose, and the Responsible Authority reasonably determines that the access will not compromise private or confidential data on individuals. g. The Responsible Authority shall pre- pare a public document setting forth the rights of the data subject pursuant to the Minnesota Government Data Practices Act and the specific procedures in effect in the city for access by the data subjects to public or private dat~ on individuals. h. The Responsible Authority or designee shall allow another Responsible Authority or designee access to data classified as not public only when the access is authorized or required by statute or federal law. The Responsible Auth- ority or designee when supplying government data under this provision may require the questing Responsible Authority to pay the ac- tual cost of supplying the data. i.. The Responsible Authority shall, when appropriate, apply to the Commissioner of Administration for permission to classify tem- porarily data or types of data on individuals as private or confidential, or data'not on in- dividuals as non-public, on a temporary basis until a proposed statute can be acted upon by the Legislature. j. Upon request to the Responsible Authority, or designee, any individual must be informed whether he is the subject of stored data on individuals, and whether it is classified as public, private or confidential. Upon further request, the i: dividual who is the subject of stored private data on individuals shall be shown the data without any charge to him and, if he desires, shall be informed of the content and meaning of that data. The Responsible Auth~ rity or designee shall provide copies of the pri- vate data upon request by the individual subject of the data, and the cost of providing copies shall be borne by the individual. The Responsi- ble Authority or designee shall comply imme- .diately, if possible, with any request made by an individual under this paragraph, or within five days of the date of the request, excluding.. Saturdays, Sundays and legal holidays, if im- mediate compliance is not- possible. If the Res- ponsible Authority or designee cannot comply with the request within that time, he shall so inform the individual, and may have an addition- al five days within which to comply with the request, excluding Saturdays,-Sunday and legal holidays. k. If an individual contests the accuracy or .completeness of public or private data con- cerning himself, and notifies in writing the Responsible Authority describing the nature of the disagreement, the Responsible Authority shall within thirty days either correct the data found to be inaccurate or incomplete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the individual; or notify the individual that the Responsible Authority believes the data to be correct. Data which is in dispute shall be dis- closed only if the individual's statement of dis- agreement is included with the disclosed data. 4. This resolution implementing the Minnesota Government Data Practices Act shall remain in force and effect until modified bythe city counc~!. Adopted by the council of the city of this day of , 19 _ · Mayor Clerk