Agenda - Council - 01/08/1980 - Laserfiche WebLink

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Procedures to assure that all data on individuals is accurate, complete and current Within the time and budgetary limitations es- tablished by the city council, the Responsible Authority and his designees shall review all data on individuals in the possession of the city to determine if to the best of their knowledge, it is accurate, complete, and current for the pur- poses for which it was collected. All subjects of public and private data, to the extent that this data is in active use within the city, shall be noti- fied when the Responsible Authority has reason to believe that the data on these individuals is not accurate, complete, or current for the purposes for which it was collected. It will be assumed that data collected from data subjects is accurate, plete., and current for the purposes for which it was collected unless the data subject otherwise notifies the Responsible Authority. Security safeguards No employee or agent of the city may release any private or confidential data to any person un- less that employee is the Responsible Authority or one of his designees, or another person auth- orized by the Responsible Authority. Rights of data subjects The rights of individuals on whom the data is stored or to be stored by this city are as set forth in this section. A. An individual asked to supply private or confidential data concerning himself has the right to be informed of: (1) the purpose and intended use of the requested data within this city; (2) whether he may refuse or is legally required to supply the requested data; (3) any known conse- quence arising from his supplying or refusing to supply private or confidential data; and (4) the identity of other persons or entities authorized by state or federal law to receive the data. B. Upon req the Responsible Authority or a designee, an individual shall be informed: 1) whether he is the subject of stored data on individuals; 2) whether it is classified as public, private or confidential. C. Upon his further request, an individual who is the subject of stored private data on in- dividuals shall be shown the data without any charge to him and, if he desires, shall be informed of the content and meaning of that data. After an individual has been shown the private data and informed of its meaning, the data need not be dis- closed to him for six months thereafter unless a dispute or action pursuant to this section is pend- lng or additional data on the individual has been collected. D. The Responsible Authority shall provide copies of data upon request by the individual subject of the data. The cost of providing copies shall be borne by the individual. E. The Responsible Authority shall comply immediately, if possible, with any request made pursuant to this section or within five days of the date of the request, excluding Saturdays, Sundays and legal holidays, if immediate compliance is not possible. If he cannot comply with the request within that time, he shall so inform the individual, and may have an additional five days within which to comply with the request, excluding Saturdays, Sundays and legal holidays. F. An individual may contest the accuracy or completeness of public or private data concerning himself. To exercise this right, an individual shall notify in writing the Responsible Authority describing the nature of the disagreement. The Responsible Authority shall within 30 days either: (a) correct the data found to be inaccurate or in- complete and attempt to notify past recipients of inaccurate or incomplete data, including recipients named by the indivdual; or (b) notify the indivi- dual that he believes the data to be correct. Data in dispute shall be disclosed only if the individual's statement of disagreement is included with the dis- closed data. MCA:gib 12/79 -7-