Minutes - Council Work Session - 02/21/2017 - Strategic Planning

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Finance Director Lund provided additional information on the budget process and a new, more interactive system that can be used to make the process more efficient, fluid, and easy to follow. City Administrator Ulrich noted that the City is gaining a quote for services and will bring that information back to the Council if desired. It was the consensus of the Council to further research the more user-friendly and interactive tool for the budgeting process. Mayor Strommen stated that this direction appears to be more microscale, in regard to the action items on this plan, and believed that this discussion should be on a larger scale as the plan itself may be amended. City Administrator Ulrich provided a brief overview of the status of the different items on the Strategic Plan and highlighted the items marked yellow. Councilmember Shryock referenced the key outcome indicators and asked if those are all items that were on the plan prior to completion of the project or whether they were added upon completion. City Administrator Ulrich stated that primarily those are items that were identified ahead of time and therefore those items are not always all met. He noted that sometimes there are changes in the plan along the way or explained that in some instances the progress is underway and completed but not all the outcomes had been completed yet. Councilmember Shryock suggested perhaps amending the outcomes as they go to mark the outcomes that were completed, cross off outcomes that did not occur, and add on outcomes that were not predicted ahead of time but did occur. • Small Group Exercise: Strengths, Weakness, Opportunities, Threats (SWOT) City Administrator Ulrich split the group into four smaller groups and asked each group to appoint a spokesperson to report at the end of the session. He noted that the one hour timeframe would be split into 30 minutes of identification and discussion and 30 minutes of reporting. The group broke into small groups to conduct discussions. City Administrator Ulrich brought the group back together to report the results of their small group discussions. Community Development Director Gladhill summarized the results of his group's discussion. He began with strengths, identifying a stable tax base, collaborative environment, robust database of survey data, and technology enhancements. He stated that for weakness they identified that there are more opportunities for communication, specifically in The COR and lofty goals, with additional resources needed to accomplish. He stated that for opportunities they identified the built-in natural environment, communication of success, technology enhancements, City Council Strategic Planning Work Session/February 21, 2017 Page 4 of 10