Agenda - Economic Development Authority - 01/12/2017

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Economic Development Authority (EDA) 4. 5. Meeting Date: 01/12/2017 Submitted For: Patrick Brama,Administrative Services By: Patrick Brama,Administrative Services Title: Consider Changing Regular Meeting Dates Purpose/Background: PURPOSE: Staff is proposing to move the regular EDA meeting from the first Thursday of the month to the second Thursday of the month. OVERVIEW: ISSUE 1: EDA meetings are typically scheduled for the first Thursday of the month. It is very common for EDA cases to be passed on to the City Council for final approval (2nd Tuesday of month). Due to this very close timing (between the first Thursday and second Tuesday)conflicts are created in staff s ability to provide complete/quality cases.NOTE: Council cases are due on Thursday morning (typically during EDA meetings). Commonly,these pass-along EDA cases are incomplete when Council cases are published and need to be redone after the fact, commonly these EDA cases do not include EDA minutes (due to the short timing), and commonly these cases are rushed (more than normal)which can result in errors. Because it's physically possible to make this narrow timeline happen,it becomes an expectation for developers (which causes issues at times of high staff workloads). RESOLUTION: moving the EDA meeting to the second Tuesday will allow for a larger time gap to the next available Council meeting. This will eliminate the conflicts outlined above, and improve the work staff product. This will also more appropriately set developer expectations on timing. This change does result in a potentially longer process for developers. However, as always, if time is truly an issue for a developer,the City is willing to arrange special meetings. ISSUE 2: As of now, EDA and Planning Commission meetings are on the same date (first Thursday)--which doesn't allow time for the Planning Commission to review project site plan concepts before the EDA/Council approves a "deal." Often times, developers have a hard time understanding that a purchase agreement(deal)approval by the EDA/Council is not the same thing as a concept project site plan review/approval by the Planning Commission/ Council. RESOLUTION: moving the EDA meeting to the second Tuesday will allow for a larger time gap to the previous Planning Commission meeting. This will allow Planning Commission/staff development review team to review project site plan concepts before they get to the EDA/Council for approval of the purchase agreement(i.e.the deal). Notification: NA Observations/Alternatives: NA Funding Source: NA Recommendation: