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ORDINANCE#16-12 <br /> CITY OF RAMSEY <br /> ANOKA COUNTY <br /> STATE OF MINNESOTA <br /> AN AMENDMENT TO CHAPTER 2 OF THE CITY CODE, WHICH CHAPTER IS KNOWN AS <br /> ADMINISTRATION,OF THE CITY CODE OF RAMSEY,MINNESOTA <br /> AN ORDINANCE AMENDING CHAPTER 2 DIVISION 2. —PURCHASING AND REPEALING AND <br /> REPLACING SECTIONS 2-272 THROUGH 2-278 OF THE RAMSEY CITY CODE <br /> Section 1. Purchasing Guidelines <br /> 1.1 Policy Statement <br /> The goal of the Purchasing Policy is to ensure that all purchases are consistent with Minnesota Statutes, to <br /> establish internal controls, to maintain the appropriate documentation and to ensure the best value for the public <br /> money. <br /> 1.2 Authorization <br /> The purchasing policies of the City of Ramsey are established by the City Council under the City Charter (Section <br /> 6.4), the City Code and state statute. City funds may only be spent for purposes that are expressly or implicitly <br /> authorized by statutes or the City's charter and must be for a public purpose. <br /> 1.3 Budget <br /> Under state statute and City Charter, the annual adoption of the General Fund Budget shall constitute City Council <br /> appropriations for the year. Budgetary control shall be exercised at department and fund levels. The City <br /> Administrator shall identify Department Heads or other staff who shall be responsible for each fund or department <br /> in the annual budget. These individuals shall be responsible for compliance with the annual budget and for all <br /> expenditures related to their respective departments. <br /> 1.4 Quick Reference Guide <br /> VALUE OF QUOTATIONS APPROVAL BY APPROVALS REQUIRED <br /> PURCHASE NEEDED <br /> Less than $100 None Department Head Yes <br /> City Administrator No <br /> City Council Yes-Annual Budget Adoption <br /> $101-$5,000 Departmental Department Head Yes <br /> Discretion City Administrator No <br /> City Council Yes-Annual Budget Adoption <br /> $5,001-$25,000 Two Written Quotes Department Head Yes <br /> City Administrator City Administrator Yes <br /> Discretion City Council Yes-Annual Budget Adoption <br /> $25,000-$100,000 Two Written Quotes Department Head Yes <br /> or RFP's or Sealed City Administrator Yes <br /> Bids City Council Yes <br /> Greater than $100,000 Sealed Bids Department Head Yes <br /> City Administrator Yes <br /> 1 <br />