Agenda - Council Work Session - 05/09/2017

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CC Work Session 2. 5. Meeting Date: 05/09/2017 Information Title: Status of the City of Ramsey Foundation's Support of The Draw Summer Event Series. Purpose/Background: Since 2011-2012, the City of Ramsey Foundation a 501(C)(3) has assisted the City with The Draw Summer Events Series —primarily with respect to fundraising and concert promotions —but also including some administration and 'day of event management. These activities have also been supported by the City's Park and Recreation Intern as well, which will continue. Ramsey Foundation President Duane Larson is expected to be present at the meeting and will review the content of the attached letter with City Council —which in essence, requests that the City of Ramsey take full responsibility for concert management and funding in the future. Timeframe: 10 minutes, based upon discussion. Funding Source: Each year the cost of the concerts was shared between the City and Foundation. In the early years, the Foundation covered most of the concert expenses through donations from Ramsey businesses. Coinciding with improved programming (more expensive bands), the City provided a larger share of performer expenses. For 2016 this was $8,000, of the approximately $15,000 in payments to bands. Note: Within the City of Ramsey's 2017 General Fund line item budget is $5,000 for the Foundation for this Summer's Concert Series. And also, within Council's consent agenda for May 9th, 2017 is the request of the Foundation for a $3,000 contribution from the Lawful Gambling Fund, to 'close the gap' in the anticipated funding for a total City share (two sources) of $8,000. This request was supported by the Park and Recreation Commission at their April 2017 meeting. Responsible Party(ies): Mark Riverblood will provide a brief background, and Foundation President Duane Larson will describe the Foundation's position and future role in the community. Outcome: Acknowledge the letter from the City of Ramsey Foundation as the basis for the City accepting full responsibility for all aspects of The Draw Summer Event Series beginning in 2018, with 2017 as the transition year. Attachments Foundation letter Form Review