Agenda - Public Works Committee - 03/21/2017

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Agreement for Professional Services This Agreement made on the 21th day of October, 2016, between City of Ramsey (hereinafter "City") and Short Elliott Hendrickson Inc. (hereinafter "Consultant"). This Agreement authorizes and describes the scope, schedule, and payment conditions for Consultant's work on the Project titled Well House 3 Standby Generator Design, generally described as the engineering design and support for the addition of a permanently installed standby generator to Well House No. 3. The project is divided into three phases for the Design, Quotation, and Construction of this work. Scope: The Basic Services to be provided by Consultant as set forth herein is provided subject to the attached General Conditions of the Agreement for Professional Services (General Conditions Rev. 07.14.16), which is incorporated by reference herein and subject to Exhibits attached to this Agreement. Phase 1 — Design Phase • Complete generator sizing calculation for standby natural gas generator. Contact vendors to verify sizing, cost of unit and preliminary foot print. • Prepare construction documents for new standby generator consisting of drawings and electrical specifications • Prepare opinion of probable cost for the installation of the standby generator. Phase 2 — Quotation Phase • Assist the City in obtaining quotations from a minimum of three (3) qualified contractors • Respond to questions from prospective contractors • Issue necessary addenda to Project Construction Documents • Review submitted quotes and provide recommendations to the City • Assist the City in the award of the Project Phase 3 — Construction Phase • Set-up and attend a pre -construction meeting • Provide review of Shop Drawings • Respond to RFIs submitted • Review Contractor's Applications for Payment • Review of Operation & Maintenance Manuals • Attend generator test • Prepare a Punch List • Perform final inspection Services Provided by the City: The City shall provide the Consultant with the following services: • Provide drawings of the existing facilities Schedule: The anticipated schedule for the completion of work described in the scope is described below: Action Item Scheduled Date Commence Design Prepare construction documents and Opinion of Probable Cost Receive quotations from contractor Award contract Construction: Project Close -Out Upon approval of proposal Within five weeks of approval of proposal Within nine weeks of approval of proposal Within twelve weeks of approval of proposal Within five months of award of contract Compensation for Services: The fees for each phase have been determined and are described below: Phase 1 Engineering Fees: The Consultant shall complete Phase 1 — Design efforts on an hourly basis for a Not - to -Exceed Fee of $8,800, which includes reimbursable expenses. Short Elliott Hendrickson Inc. (Rev. 07.14.16) Letter Agreement - 1 City of Ramsey