Minutes - Public Works Committee - 06/17/2003

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(3) (4) (5) (6) (7) Hold informational meeting with residents Receive bids, award contracts Begin removals Install sidewalk, drive aprons Repair drives, restore turf and landscaping Week of August 4, 2003 August 12, 2003 Week of August 18, 2003 Week of August 25, 2003 Week of September 8, 2003 Pro,iect Cost: The Committee was presented with a detailed estimate of the construction cost of $78,020. In addition, a minimal overhead of 15% was estimated to cover design, inspections, and contingencies for a total project cost of $89,723. The 1st phase of The Village of Sunfish Lake has generated $19,475 in trail fees (41 lots x $475/lot), but was credited $2,842 for completing trail segments along Sunwood Drive beyond the boundaries of the subdivision. Future phases of this subdivision will generate an additional $35,150 in trail fees (75 additional lots). Thus, there would be an estimated shortfall of $47,940 fi.om what this subdivision will contribute. The project overhead of $11,703 is a "soft" cost and could be absorbed by the engineering department. The engineering staff has also approached the grading contractor, Bolander Construction, who is agreeable toward performing the removals and grading as partial payment for borrow material located in Alpine Park (Bolander will pay $1 per yard, plus perform the sidewalk removals). T his represents an estimated value o f $ 7,870. T he remaining costs, would need to come from the Trail fee fund. However, the City may also wish to consider approaching the Developer to increase his contribution on future development phases. It may be appropriate to consider the fact that the eight-foot bituminous trail, which was proposed along the southern boundary of the plat, became the impetus for the sidewalk along 145th Lane. The elimination of 1600 ft. of trail represented a savings to the developer of $11,262 (1422 yd2 ~ 7.92). Perhaps all or a portion of this cost might be recovered on future additions to offset this sidewalk cost. Staff recommended the following actions be taken by the Public Works Committee. (1) (2) (2a) Recommend approval of project schedule for IP #03-28, installation of sidewalk on 145th Lane and 146th Avenue. Recommend that $11,262 be authorized from the Trail fee fund. - or - The developer of the Village of Sunfish Lake contribute $11,262 toward the installation of this sidewalk in lieu of the eight-foot bituminous trail which was proposed along the southerly property lines. Councihnember Cook explained that since the trails were eliminated from the Village of Sunfish Lake development the City collected additional trail fees from the developer therefore it would not be fair to request additional funds from the developer. City Engineer Jankowski noted that the developer did pay $475 per lot in trail dedication. Principal City Engineer Olson stated that it was his understanding that any trail within the development was not credited towards trail fees. Public Works Committee/June 17, 2003 Page 2 of 9