Agenda - Council Work Session - 06/27/2017

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CC Work Session 2. 1. Meeting Date: 06/27/2017 Information Title: City of Ramsey Website Redesign Update, Recommendation and Demonstration Purpose/Background: The purpose of this item is to bring forward staffs recommended (and alternate) vendor for the proposed website redesign. Staff recommends Civic Plus for the proposed website redesign project, with Vision Internet being an alternate recommendation. Also, we have invited Greg Damon, from Civic Plus, to give a short presentation during the work session and hopefully answer any questions the Council may have. In an effort to get as many questions answered as possible, we'd ask Council Members that have specific questions for Civic Plus prior to the meeting, to contact the Kurt Ulrich, so those questions may be given to Civic Plus prior to the meeting. Timeframe: Projected timeline is 16 to 29 weeks after a contract is in place. Funding Source: General budget (2017) The website redesign project was budgeted for with the idea that we may be "breaking out" the initial investment over 2-3 years. This is common practice among the vendors that submitted proposals. The 2017 budgeted amount for the project is $29,515. Should this budgeted amount be exceeded, the City has identified other funding sources to cover the increase. The proposed project and implementation cost from Civic Plus is $24,690. This amount may be subject to change slightly if the City elects to add/remove particular modules or features, or if we elect for additional staff training. The City IT staff has also identified several third party services that may be discontinued after the website go -live, as the proposed website functions would make them redundant. Responsible Party(ies): • IT Department • Administration • Various power users in nearly all departments. • Logis • Selected Vendor Outcome: Providing that all questions are answered, staff is seeking a consensus of the City Council to move forward with the recommended vendor. With this direction, staff will move forward by getting a contract in place with Civic Plus that will come back to a regular Council meeting for formal approval.