Agenda - Council - 06/27/2017 - Laserfiche WebLink

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lour 1111.1siion: To work together to reiposihty grow our community, and to provide quality, coat -effective, and efficient government ierrlcas. CC Regular Session 7. 4. Meeting Date: 06/27/2017 By: Bruce Westby, Engineering/Public Works Information Title: Adopt Resolution #17-06-147 Accepting Bids and Awarding Contract for Improvement Project #17-03, 2017 Crackseal and Sealcoat Improvements Purpose/Background: Purpose: The purpose of this case is to adopt Resolution #17-06-147 accepting bids and awarding a Contract for Improvement Project #17-03, 2017 Crackseal and Sealcoat Improvements. Background: Plans and specifications for Improvement Project #17-03 were prepared in-house and are attached for reference. The plans call for approximately 0.24 miles of City streets to receive crackseal improvements, and approximately 13.41 miles of streets to receive crackseal and sealcoat improvements. These streets were selected using criteria including Pavement and Surface Evaluation Ratings, maintenance histories, along with other, less tangible, criteria. Plans include a base bid plus 4 alternate bids. This approach, which was discussed with Council, was intended to allow a base bid to be accepted, along with some combination of alternate bids such that most or all of the $500,000 budgeted annually for this work can be spent without bidding another crackseal and sealcoat project after the fact. Streets colored magenta on the attached plans are included in the base bid, while streets colored orange are included in the 4 alternate bids identified as alternates A through D on their respective plan sheets. Alternate bids are ordered based on the recommendations of staff such that alternate A should be approved first, followed by alternate B, then alternate C, and lastly alternate D. Staff is not proposing to fog seal any streets this year. Numerous other cities fog seal over new sealcoat applications due to reported benefits including that the pavement looks newer longer, that the life of the sealcoat is extended due to reduced loss of rock over time, and that less complaints are received regarding the amount of rock tracked into garages, homes and businesses, but staff in Ramsey has not observed these benefits. In 2016, fog seal was applied over a newly sealcoated street in Ramsey Meadows 2 nd Addition so it would blend into the rest of the street, and the parking lot at Fire Station 1 was fogsealed to prevent rock migration into the Station bays. However, no appreciable benefit was observed in either location. In 2015, fog seal was applied on several streets but no appreciable benefit has been observed to date. It is therefore staffs opinion that the benefits for fog sealing do not generally justify the additional cost. Dresser trap rock will be used in place of granite rock chips again due primarily to the increased availability of trap rock and decreased availability of granite rock chips. The City Council accepted plans and specifications and authorized advertisements for bids on May 23rd. Bids were advertised May 26th and June 2nd. On June 21st, three (3) sealed bids were received and were publicly opened and