Agenda - Council - 06/27/2017 - Laserfiche WebLink

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The bid of Metro Utilities, Inc. of Elk River, Minnesota, in the amount of $268,500.00 for the total bid in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. The low bid is $67,868.00 (20.2%) less than the engineer's estimate of $336,368.00. If Council accepts bids and awards a Contract to Metro Utilities, Inc., staff will issue a Notice of Award to initiate execution of a Contract and issuance of the required bonds and insurance. The City Attorney will then verify that the Contract, bonds, and insurance are in proper legal form prior to execution of the Contract. After the Contract is executed, a Notice to Proceed will be issued allowing construction to commence. A preconstruction meeting will be conducted before construction begins. At this meeting, the contractor will provide the City with their proposed project schedule. The proposed schedule for this project is as follows: • June 27th — City Council accepts bids and awards contract • July loth — Begin construction • August 25th — Complete construction Notification: Advertisements for bids were published in the Anoka Union Herald and in Finance and Commerce on May 26th and June 2nd. Observations/Alternatives: Observations: City Staff prepared plans and specifications for completing the trunk utilities extension improvements in-house. Staff proposes to administer the project and to stake and inspect construction. Staff will continue to work with property owners along Bunker Lake Boulevard to ensure all proposed utility service stubs are properly located to minimize or prevent future impacts to Bunker Lake Boulevard. Repairs to the existing temporary street section due to the utilities extension work will consist only of temporary aggregate surfacing. This is because only a small area of Bunker Lake Boulevard is proposed to be disturbed during this project and the entire street is proposed to be reconstructed to a permanent section next spring. The City's aggregate base stockpile on the future Public Works campus site will be used for the temporary aggregate surfacing. Alternatives: Alternative # 1 - Motion to adopt Resolution # 17-06-148 accepting bids and awarding a Contract for Improvement Project #17-09, Bunker Lake Boulevard Utility Extensions. Alternative #2 - Motion to deny adoption of Resolution #17-06-148 at this time. Funding Source: The low bid as submitted by Metro Utilities, Inc. is $268,500.00. After adding 23% for indirect costs, the total project cost becomes $330,255. All costs for the trunk utility extensions are proposed to be paid from City sewer and water funds. Recommendation: Staff recommends alternative # 1 to support current and future development within the Future Business Park area. Action: Motion to adopt Resolution #17-06-148 accepting bids and awarding a Contract for Improvement Project #17-09, Bunker Lake Boulevard Utility Extensions.