Agenda - Council Work Session - 07/25/2017

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DIVISION 2. - PURCHASING1J Footnotes: --- (6) --- Editor's note— Ord. No. 16-12, §§ 1-6, adopted November 7, 2016, repealed the former division 2, §§ 2-272-2-278, and enacted a new division 2 as set out herein. The former division 2 pertained to similar subject matter and derived from the Code of 1978, §§ 3.30.01-3.30.07 and Ord. No. 89-28. Sec. 2-272. - Purchasing guidelines. (a) Policy statement. The goal of the purchasing policy is to ensure that all purchases are consistent with Minnesota Statutes, to establish internal controls, to maintain the appropriate documentation and to ensure the best value for the public money. (b) Authorization. The purchasing policies of the City of Ramsey are established by the city council under the city Charter (section 6.4), the city Code and state statute. City funds may only be spent for purposes that are expressly or implicitly authorized by statutes or the city's charter and must be for a public purpose. (c) Budget. Under state statute and city Charter, the annual adoption of the general fund budget shall constitute city council appropriations for the year. Budgetary control shall be exercised at department and fund levels. The city administrator shall identify department heads or other staff who shall be responsible for each fund or department in the annual budget. These individuals shall be responsible for compliance with the annual budget and for all expenditures related to their respective departments. (d) Quick reference guide. Value of Purchase Less than $100.00 $101.00—$5,000.00 $5,001.00— $25,000.00 Quotations Needed Approval by None Departmental Discretion Two Written Quotes City Administrator Discretion Department Head City Administrator City Council Department Head City Administrator City Council Department Head City Approvals Required Yes No Yes —Annual Budget Adoption Yes No Yes —Annual Budget Adoption Yes Yes Page 1