Agenda - Council - 07/25/2017 - Laserfiche WebLink

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MnDOT was then able to complete their review of final plans and specifications and to sign the plans allowing the project to be let for bids. On July 11, 2017, Council approved entering into a Cooperative Construction Agreement between the City and MnDOT, which allows the awarded Metro Municipal Agreement Program funds to be applied to the improvements. This Agreement must be executed before a Contract for construction can be awarded by the City. This Agreement also states the City will receive bids and award a construction contract to the lowest responsible bidder, subject to concurrence by the State, and that the City will, within 7 days of opening bids for the construction contract, submit to the State's State Aid Agreements Engineer a copy of the low bid and an abstract of all bids together with the City's request for concurrence by the State in the award of the construction contract. The City may therefore not award a Contract for construction until the State advises the City in writing of its concurrence.Award of contract must therefore be approved contingent on execution of the Cooperative Construction Agreement and on receiving a letter of bid concurrence from the State. On June 27, 2017, the City Council approved plans and specifications and authorized advertising for bids. Bids were advertised on June 30 and July 7, 2017. On July 21, 2017, eight (8) sealed bids were received and were publicly opened and read aloud. The bids were checked for errors and omissions, and were tabulated. All bids were found to be competitive and favorable, complied with the advertisement for bids, and no adjustments were required. A summary of the bids is included below and in the attached resolution. CONTRACTOR TOTAL BID Douglas -Kerr Underground, L.L.C. $701,270.54 Forest Lake Contracting, Inc. $759,454.91 RL Larson Excavating Inc $762,571.15 Kuechle Underground Inc. $773,292.37 Northdale Construction Company, Inc. $775,654.73 Ryan Contracting Co. $796,845.00 LaTour Construction, Inc. $797,210.35 Park Construction Company $809,638.90 The bid of Douglas -Kerr Underground, L.L.C., of Mora, MN in the amount of $701,270.54 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Following award of contract, staff will issue a Notice of Award to Douglas -Kerr Underground, L.L.C. to initiate execution of a contract and issuance of the required bonds and insurance. The City Attorney will verify that the contract, bonds, and insurance are in proper legal form prior to execution of the contract. Once a contract is executed, staff will issue a Notice to Proceed and construction may then begin. A preconstruction meeting will also be conducted before construction begins. Notification: Notifications are not required for this case. Observations/Alternatives: Observations: Staff anticipates that construction may begin in early to mid -August, allowing substantial project completion before the end of October. Alternatives: Alternative #1 - Adopt Resolution #17-07-180 accepting Bids and awarding a Contract for Improvement Project # 16-20, Riverdale Drive Extension - Traprock Street to Ramsey Boulevard, contingent on execution of the Cooperative Construction Agreement and on receiving a letter of bid concurrence from the State. Alternative #2 - Deny adoption of Resolution #17-07-180 at this time.