Agenda - Council Work Session - 07/11/2017

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The new Administrative Assistant will primarily focus on event administration/ coordination, event communication/ materials, event execution (set-up, day -of, and take -down), event registration/ correspondence to participants, and event committee coordination, etc. • Example events: Happy Days, EDA Expo, EDA Golf Tourney, EDA Networking Event, Anoka Broker Event, Holiday Party, Tree Lighting Ceremony, PACT Charter Tour, supplemental support for various Parks & Recreation Events (Draw Event Series, Park & Recreation programming), and various ad hoc events (i.e. Highway 10 related, groundbreakings, etc.). Public Information & Event Specialist to Communications Coordinator — Admin - Reclass • See Administrative Assistant request for details and justification. This request is complementary. • The existing Public Information & Event Specialist will now have an expanded supervisory role and an expanded communications role (including becoming the official emergency Public Information Officer, and oversight of various communication pieces). Additionally, the existing Public Information & Event Specialist now has over three years' experience with the City, and has developed considerable institutional knowledge, and various work efficiencies. This position is now taking on a "Communications Coordinator" role. As a result, a reclass is being requested. This will adjust the wage for this position to be at the median for like positions within the metro. IT Technician Increase from 29 hours to 40 hours week — Data Processing - Hour Increase • The IT department's role is an invisible one at the City of Ramsey. We maintain computers, software and systems, which allow fellow staff to do their role effectively every workday. We also strive to improve the technologies we have and add new ones in order to facilitate efficient and effective government services. • The City's IT Department currently responds to well over 1,500 documented service requests annually. That number doesn't include the dozens of walk-in and phone-in requests received daily. Our current count for desktops is 170 and the device count is 69. • Some of projects in 2016 included: total replacement of all City firewalls, added malware endpoint protection to City computers (most Logis cities will be following this example in coming years), fitted a new squad car, Fire Station 2 support, online fillable forms on the website, utilities data collection tablet, updated police scheduling software (allowing PD staff to view schedules from home), and fitted dozens of cubicles and offices with sit/stand stations.