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as backup in the interim, they could also be appointed to the position after the City Clerk fully <br /> retires. He agreed that staff could do more work on the job descriptions to provide more detail to <br /> the Council. <br /> Councilmember LeTourneau stated that this serves to fill the gap in cross training for employees, <br /> and transfer knowledge, but is relatively unique as it is caused by the phased retirement. He <br /> stated that this appears to be a reasonable way to address this topic initially, noting that phased <br /> retirement may come up again in the future. <br /> Asst. City Administrator/Economic Development Manager Brama noted that he does have <br /> additional information for the Council to review but was attempting to prevent overloading the <br /> Council in this discussion. He stated that this was very strategic and there was a thorough review <br /> done to find this approach. He stated that rather than simply replacing a position with the same <br /> position, staff instead did an analysis to determine better use of staff and time to become more <br /> efficient. He stated that staff feels confident that the high level of service provided by the City <br /> Clerk would remain at the same level whether the duties would be provided by the City Clerk or <br /> other staff members. <br /> Mayor Strommen noted that was helpful information to have. <br /> Councilmember Kuzma stated that he appreciates the process that staff is putting together. He <br /> stated that the Council approved the phased retirement option and therefore this is a result of that <br /> direction. <br /> Councilmember Riley asked and received confirmation that the new administrative positions are <br /> proposed at half time. <br /> City Administrator Ulrich stated that this was staffs attempt at prioritization and if there are <br /> additional questions he urged the Council to reach out to staff. <br /> Councilmember Williams stated that it would help her to understand how.2019 and 2020 would <br /> be impacted if these positions are added. She stated that it would be helpful to have the five-year <br /> impact for personnel in order to make an informed decision. <br /> Councilmember Johns asked for additional information on what would occur if the senior <br /> planner is not added. <br /> Asst. City Administrator/Economic Development Manager Brama noted that three alternatives <br /> are provided in the packet which identify the impacts on duties should certain positions not be <br /> filled. <br /> 3. TOPICS FOR FUTURE DISCUSSION <br /> 3.01: Review Future Topics/Calendar <br /> Noted. <br /> City Council Work Session/July 25,2017 <br /> Page 6 of 7 <br />