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Unless the employee is told otherwise, the employee is required to provide this information. If the
<br />employee refuses to supply the information, the employee may face disciplinary action. Any
<br />information which the employee is required to provide cannot be used against the employee in a
<br />criminal proceeding. Even if the employee is not required to provide information, it is generally to
<br />the employee's best interest to provide it. Without the requested information, the City may not be
<br />able to determine the employee's eligibility for employment opportunities, compute wages, or
<br />grant the employee other benefits. The employee's refusal to provide information during an
<br />employment investigation may also necessitate that the investigation be completed without his or
<br />her input.
<br />Federal law permits government agencies to require individuals to provide their social security
<br />number for the administration of any tax. Please be aware that when an employee is asked to give
<br />his or her social security number on revenue forms, this collection is mandated by law. This
<br />information will be shared with the Minnesota Department of Revenue, the Internal Revenue
<br />Services, and security tax programs. In most other cases, the disclosure of an employee's social
<br />security number is voluntary.
<br />Any information an employee is asked to provide may be shared with individuals within the City
<br />whose job duties reasonably require access, as well as individuals outside of the city whose duties
<br />require access, such as insurance vendors, consultants, attorneys, and retirement plan employees.
<br />Information may also be shared with other agencies authorized by law to receive specific data.
<br />If litigation arises, the information may be provided in documents filed with the court which are
<br />available to any member of the public. If it is reasonably necessary to discuss the information at a
<br />City Council meeting, it will be available to members of the public. To the extent that some or all
<br />of the information is part of the basis for a final decision on disciplinary action, that information is
<br />available to any member of the public.
<br />1.5 Equal Employment Opportunity Statement
<br />This is to affirm the city of Ramsey's policy of providing Equal Opportunity to all employees and
<br />applicants for employment and complying with all applicable Equal Employment
<br />Opportunity/Affirmative Action laws, directives and regulations of Federal, State and Local
<br />governing bodies or agencies thereof. This policy extends to all applicants and employees and to
<br />all aspects of the employment relationship, including, but not limited to, recruiting, hiring,
<br />promotion, transfer, discipline, and compensation.
<br />The city of Ramsey is an Equal Opportunity Employer. The City provides equal employment and
<br />advancement opportunity on the basis of merit within the context of its unique business
<br />environment and without regard to race, color, creed, religion, national origin, sex, sexual
<br />orientation, disability, age, marital status, familial status, status with regard to public assistance, or
<br />any other characteristic protected by state or federal law.
<br />The city of Ramsey will take affirmative action to ensure that all employment practices are free of
<br />discrimination. Such employment practices include, but are not limited to the following; hiring,
<br />upgrading, demotion, transfer, recruitment or recruitment advertising, selection, layoff, disciplinary
<br />action, termination, rates of pay or other forms of compensation, and selection for training,
<br />including apprenticeship.
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