Agenda - Council Work Session - 08/22/2017

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SECTION 2 DEFINITIONS For purposes of these policies, the following definitions will apply: Authorized Hours - The number of hours an employee was hired to work. Actual hours worked during any given pay period may be different than authorized hours, depending on workload demands or other factors, and upon approval of the employee's supervisor. Benefits -Privileges granted to qualified employees in the form of paid leave and/or insurance coverage. Benefit Earning Employees -Employees who are eligible for at least a pro -rated portion of some City provided benefits. Such employees must be year-round employees who work at least 20 hours per week on a regular basis. Casual Employee — Temporary employees who periodically work "special projects" for the City such as the Pet Clinic, Elections and Happy Days. This classification includes, but may not be limited to, Rink Attendants, Snow Plow Drivers, and other employees working less than 14 hours per week. Demotion -The movement of an employee from one job class to another within the City, where the maximum salary for the new position is lower than that of the employee's former position. Direct Deposit -As permitted by state law, all City employees are required to participate in direct deposit. Employee - An individual who has successfully completed all stages of the selection process including the training period. Exempt Employee — Any employee excluded from overtime and compensatory time off provisions of the Minnesota and federal Fair Labor Standards Act ("FLSA"). Non -Exempt Employee — Employees who are covered by the federal or state Fair Labor Standards Act. Such employees are normally eligible for overtime pay or compensatory time off at 1.5 times their regular hourly wage for all hours worked over forty (40) in any given workweek. FICA (Federal Insurance Contributions Act) - FICA is the federal requirement that a certain amount be automatically withheld from employees' earnings. Specifically, FICA requires an employee contribute a percentage for Social Security and for Medicare. The City contributes a matching percentage on behalf of each employee. Certain employees are exempt or partially exempt from these withholdings (e.g., police officers). Fiscal Year -The period from January 1 to December 31. Full-time Employee - Employees who are required to work forty (40) or more hours per week year- round in an ongoing position. In accordance with federal health care reform laws and regulations, the City shall offer health insurance benefits to eligible employees and their dependents that work on average or are expected to work 30 or more hours per week or the equivalent of 130 hours or more per month. In order to comply with Health Care Reform law while avoiding penalties, part- 91Page