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SECTION 6 LEAVE <br />6.1 Vacation Leave <br />The city of Ramsey provides eligible employees vacation benefits to promote rest and relaxation <br />away from work. Requests for scheduled vacation should be made to the Supervisor/Department <br />Head by January 31 of each year. When considering whether to grant conflicting vacation requests <br />submitted during January of each year, seniority by department will prevail; thereafter, vacation <br />leave shall be initiated on forms submitted to the Department Head at least two weeks prior to <br />requested vacation time off. Exceptions to this policy are granted on a very limited basis. To <br />assure efficient functioning of the City, it is necessary to limit the number of employees on <br />vacation at the same time. <br />An employee's banked vacation leave may not exceed two times the yearly accrual at any point in <br />time, unless approved by the City Administrator. Once an employee has banked the maximum <br />amount of vacation hours allowed, all additional hours accrued are forfeited. Employees are <br />responsible for monitoring their own balances. Additional pay in lieu of vacation is not permitted. <br />For the purposes of accumulating additional vacation leave, an employee using earned vacation <br />leave, sick leave, compensatory time off, or paid holidays is considered to be working. <br />At the discretion of the Depaitinent Head, an employee may use accrued vacation leave during the <br />probationary period. An employee who separates from the City "in good standing," as that term is <br />defined in Section 4.11 of this policy, shall be compensated for vacation accrued and unused <br />through the last date of employment. <br />New employees will begin employment with a vacation balance of zero, followed by vacation <br />accruals based on one of the following vacation accrual schedules. However, at the discretion of <br />City Administrator, a one-time vacation credit may be negotiated and in order to: <br />a. Mitigate recruiting obstacles. <br />b. Hire a person with superior qualifications. <br />c. Give credit for prior service. <br />The bi-weekly accrual rate will not be accelerated due to any upfront vacation credits. <br />Vacation Accrual Schedules <br />251Page <br />