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SECTION 9 TRAVEL, TRAINING AND EDUCATION <br />9.1 Travel Policy <br />PURPOSE <br />The city of Ramsey recognizes the need for continued training and professional development for its <br />elected officials and City staff. As part of such training, elected officials and staff may be required <br />to travel to attend workshops, conferences, and other assignments. This policy sets forth the <br />conditions under which such travel will be reimbursed by the City. <br />POLICY <br />A request by Council Members for reimbursement for travel expenses must be approved by the full <br />City Council at an open meeting prior to registering for the event. A request by an employee for <br />reimbursement for travel expenses must be approved by the Depaitinent Head prior to registering <br />for the event. Requests for travel will be evaluated on all relevant factors, including but not <br />limited to the following: <br />• Whether the person traveling will be receiving training on issues relevant to the City or to <br />his or her job duties <br />• Whether the person traveling will be viewing or studying a facility or function that is <br />similar to one being operated by- or considered by -the city of Ramsey <br />• Whether the person has been specifically assigned by the City Council to testify on behalf <br />of the City before federal or state officials <br />• Whether the City has sufficient funding available in the budget to pay the cost of the trip <br />No reimbursements will be made for attendance at events sponsored by- or affiliated with- political <br />parties. <br />9.2 TRANSPORTATION/AIRLINE TRAVEL CREDITS <br />The most cost-efficient mode of travel should be used, taking into consideration reasonable time <br />constraints. <br />Whenever City funds are used to pay for airline travel by an elected official or City employee, all <br />arrangements must be approved by the City Council or Department Head, respectively, prior to <br />City funds being used. All commercial transportation shall be tourist or coach. First-class fares <br />will not be reimbursed. Printed detailed receipts are required airfare and should accompany a <br />request for reimbursement form. <br />Individuals shall not accept or accumulate travel credits; i.e. travel credits shall be declined by the <br />traveler. <br />521Page <br />