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e. Copiers, Fax Machines, Printers: Users will reimburse the city of Ramsey for personal <br />copies, faxes, and print requests, at the rate listed in the City fee schedule. Personal use <br />fees must be reimbursed within 24 hours from the date the expense was incurred. <br />Personal Social Networking on City -owned equipment <br />Individuals must not use City -owned or operated equipment to post to personal sites, <br />including social networking sites, except during break times or before/after work. <br />Personal Social Networking while off duty and the City's Responsibility: <br />The city of Ramsey has a duty to protect the reputation of the organization and its <br />employees as well as guard against any liability and potential legal risk regardless of <br />when and where social networking activity occurs. With this in mind, employees must <br />use social media in a manner that follows the following guidelines, as follows: <br />individuals should exercise caution and good judgment when social networking; <br />individuals shall not represent that they are speaking or acting on behalf of the city of <br />Ramsey or presenting any interests of the city of Ramsey; individuals are not permitted <br />to display the city of Ramsey logo on any part of their online profiles; individuals never <br />have the right to post non-public and confidential information such as information related <br />to coworkers without first obtaining the individuals' express written consent, personnel <br />data, medical information, or claims or lawsuits against the City; individuals who use <br />personal social media accounts are not immune from the law. <br />In general, all users of social networking should be aware that the content of these social <br />networking sites can be subpoenaed and used in criminal and civil trials. Individuals need to <br />be aware that they have no reasonable expectation of privacy when social networking and <br />use of personal social media accounts are subject to all pertinent city of Ramsey polices, as <br />well as local, state and federal laws. Content that violates existing City policies that exhibit <br />hate, bias, discrimination, pornography, libelous or otherwise defamatory content will not be <br />tolerated. Individuals are prohibited from using social networking sites to harass or attack <br />others, including those who work for the city of Ramsey <br />City Facebook page or other City social networking sites: <br />a. Authorized city staff responsible for updating social media sites must use the greatest <br />care to portray the City in the possible best light. <br />b. If the author of a given post is quoting another individual's comments, the comments <br />must be called out as a quote with quotation marks. <br />c. In general, all posts should be reviewed by a supervisor. <br />Information Technology Security <br />Purpose <br />Ensure secure, protect, and allow appropriate access to city of Ramsey IT systems and <br />resources. <br />671Page <br />