Agenda - Council - 11/23/2004 - Laserfiche WebLink

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2. Any costs incurred by the City prior to authorization of the Federal Funds, will not be eligible for federal participation. 3. Eligible cost and expense, if approved, may consist of the following: a) The cost of developing conceptual layouts and performing preliminary engineering for future interchanges at Sunfish Lake, Ramsey, and Armstrong Boulevards. b) The direct labor charges for City employees for the time that said employees are performing work pursuant to this agreement. Said labor charges may include the prorata share of "labor additives" applicable to said labor charges. Costs to the City of "labor additives" consisting of holiday pay, vacation, sick leave, retirement, pension, unemployment taxes, compensation and liability insurance, lost time charges and similar costs incidental to labor employment will be reimbursed only when supported by adequate records. c~ The applicable equipment rental charges for City owned equipment used by the City and mileage charges for employee owned vehicles uSed by the City on work performed pursuant to this agreement, at rates reflective of the City actual cost. d) Expenditures for materials, supplies, mechanical data processing and equipment rental, limited to the actual expenditures for the purposes of this agreement. e) The cost incurred by the City to employ outside forces to perform any or all of the work pursuant to this agreement, subject to the Provisions of section I.D. SUBLETTING. Expenditures for ge. neral administration, superVision, maintenance and other overhead or incidental expenses of the City are not eligible for federal participation. Acceptability of costs under this agreement will be determined in accordance with the cost principles and procedures set forth in the applicable Federal Acquisition Regulations, Contract Cost Principals and Procedures, 48 Code of Federal Regulations (CFR.) 31 which is hereby incorporated by reference and made a part of this agreement. 6. For costs expected to exceed $ 235,105, the City must request the preparation and execution of a supplement to this agreement, prior to incurring such costs. C. STAFFING. The City will designate a publicly employed registered engineer, ("Project Engineer"), to be in responsible charge of the Project and to supervise and direct the work performed under any contract let for the Project. If City elects to use a Page 2 (~n/DOT Agreement No. 87240)