Agenda - Council - 11/14/2017 - Laserfiche WebLink

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BOLTON & MENK Real People. Real Solutions. MEMORANDUM 7533 Sunwood Drive NW Suite 206 Ramsey, MN 55303-5119 Ph: (763) 433-2851 Fax: (763) 427-0833 Bolton-Menk.com Date: October 31, 2017 To: Grant Riemer, Public Works Superintendent From: Kevin Kielb, P.E., Project Manager Subject: Quote Results and Recommendation Well House #3 Standby Generator Improvement Project City Project No: #17-06 Quotes were requested from three electrical contractors for the Well House #3 Standby Generator Improvement project. Two of the contractors immediately responded they would not be submitting a quote. Killmer Electric submitted the attached quote on October 27, 2017. Killmer Electric performs the majority of electrical work for water systems and waste water systems in the Twin Cities. Additionally, Total Control Systems performs the City's controls related work and was a required subcontractor for the project. Based on additional research, it was found that changing from a natural gas generator to a City -procured, diesel generator would reduce project costs significantly, while providing equal benefit to the City. Our initial estimate for the project was $95,000. Killmer Electric's quote was $90,500, with the diesel generator being purchased by the City. The City will purchase the generator through the National Joint Powers Alliance for a price of $53,684.61. The total project cost is $144,184.61. The cost increase (above the estimate) is attributed to: additional improvements to the Well House (totaling $45,000) including Variable Frequency Drives (VFDs), Motor Control Center (MCC), and additional power wiring. Three quotes were requested for the project. Responses are as follows: CONTRACTOR TOTAL QUOTE Killmer Electric $90,500.00 Meier Electric Did not Submit Levin Electric Did not Submit Based on conversations with Killmer Electric, other electrical contractors, Total Control Systems, and generator suppliers, it appears unlikely that re -bidding the work would result in reduced pricing. A majority of the work will be completed by the end of February, 2018, but delivery times associated with the generator and transfer switch will result in project completion in March, 2018. Our recommendation is to perform the following: • Award the project, as Quoted, to Killmer Electric. • Order the generator through the National Joint Powers Alliance ATTACHMENTS • Killmer Electric Company, Inc. Quote • Email Responses from Levin Electric and Meier Electric • Ziegler Generator Quote through the National Joint Powers Alliance Bolton & Menk Is an equal opportunity employer.